Behavioral Health Management Services Inc

“The filing organization does not directly compensate some of its top management employees; rather compensation is paid by a related organization that follows the compensation policy of the independent compensation committee, appointed by the board of directors. The compensation committee's purpose is to provide oversight for the organization's executive compensation program, review and approve compensation and benefits for all "disqualified persons" subject to the intermediate sanctions regulations issued under section 4958 of the internal revenue code (including the chief executive officer, chief operating officers & chief financial officer, other system and entity executives, and other disqualified persons as defined in the intermediate sanctions regulations; i.e., voting members of the governing body, family members, former officers), and establish the compensation philosophy for all other executives. This committee engages nationally recognized compensation consultants to assist them in review of executive compensation. The compensation consultants provide a review of each vice president and above in the system to determine if that employee's compensation is reasonable when compared against market standards. The data reviewed comes from compensation studies that include comparable compensation for similarly qualified persons in functionally comparable positions at similarly situated organizations. The organization keeps contemporaneous minutes of the compensation committee meetings and decisions. External consultants review compensation every other year, the last review occuring in 2023, but the compensation committee regularly monitors compensation and all other procedures are followed annually.”

“See narrative for form 990, part vi, line 15a.”

“The organization has committees with authority to make decisions and/or act in regard to specific matters. The composition and scope of authority for any such committees are described in the organization's governing documents.”

“The member of behavioral health management services, inc. Is baycare behavioral health, inc., formerly known as the harbor behavioral health care institute, inc. The member reserves to itself in its capacity as the corporate member of behavioral health management services the class i member rights. The class ii member reserved rights are reserved to baycare health system, inc.”

“The member of behavioral health management services, inc. Is baycare behavioral health, inc. The member reserves to itself in its capacity as the corporate member of behavioral health management services the class i member rights. The class ii member reserved rights are reserved to baycare health system, inc. A. Class i member reserved rights. 1. Addition, deletion or reconfiguration of services of the corporation. 2. Establishment of overall capital and operating budgets and strategic plans applicable to the corporation, including the use of the funds of the corporation. 3. Exclusive authority to enter into managed care contracts on behalf of the corporation. 4. Approval of contracts on behalf of the corporation (but the class i member may establish policies from time to time providing that only specific types of contracts or contracts involving obligations in excess of specified levels need to be approved by the class i member). 5. Determination of whether the corporation should join any networks or alternative or integrated delivery systems. 6. Establishment of employment and other policies applicable to all personnel employed by the corporation. 7. Approval of the philosophy, mission statement and purposes of the corporation. 8. Approval of changes in the articles of incorporation or in the bylaws of the corporation. 9. Approval of the merger, consolidation, dissolution, sale or other transfer of substantially all assets of the corporation, or other change in corporate form, causing a fundamental reorganization of the corporation. 10. Approval of the incurrence of indebtedness by the corporation above certain limits established by the class i member. 11. Approval of the establishment of additional affiliates or subsidiaries of the corporation. 12. Adoption of strategic plans or major changes in programs or services of the corporation. 13. Approval of the purchase, sale, transfer, or other encumbrance of assets of the corporation above specified levels established by the class i member. B. Class ii member reserved rights. 1. Approval of the philosophy, mission statement and purposes of the corporation. 2. Approval of the merger, consolidation, dissolution, sale or other transfer of substantially all assets of the corporation, or other change in corporate form, causing a fundamental reorganization of the corporation. 3. With regard to any assets of the corporation no longer required in the operations of the corporation, approval of any sale or other disposition of any assets not in the ordinary course which have a value in excess of $3 million, and with regard to all other assets of the corporation used in the operations of the corporation, approval of any sale or other disposition of such assets not in the ordinary course (but the foregoing is not intended to limit any transfer of the location of the assets from the corporation to another entity in connection with a duly authorized reconfiguration of services).”

“The form 990 is prepared by the organization and reviewed by the CFO as well as the organization's paid preparer. Prior to filing with the IRS, a final copy of the form 990 is made available to the entire Board.”

“Behavioral health management services inc. Has two separate conflict of interest procedures; one that relates to board members and another that relates to non-board member employees. Both groups are required on an annual basis to complete, sign and file an annual disclosure statement detailing existing or potential conflicts of interest. Disclosure requirements of board and committee members prior to any and all board or committee meetings, each board/committee member shall review the meeting agenda for any actual or potential conflict of interest. In the event an actual or potential conflict of interest associated with any agenda item is concluded by a board/committee member after such review, the impacted board/committee member shall inform the board/committee chairperson of the conflict in advance of the meeting. Required action after disclosure of the board/committee member's actual or potential conflict to the board/committee chairperson as set forth above, the following procedures for addressing the conflict of interest will be adhered to by each board and all committees without exception: 1. The board/committee chairperson shall, upon disclosure by an impacted board/committee member, have the discretion (based upon the severity of the actual or potential conflict) to excuse the impacted board/committee member from the board/committee discussions on that agenda item. 2. Regardless of whether the impacted board/committee member is asked to leave the room during the agenda item discussion, the board/committee chairperson shall notify all board/committee members of the actual or potential conflict of interest so everyone is aware of the said conflict before any discussions and/or vote on the matter. 3. The board or committee shall determine whether the baycare entity can obtain a more advantageous transaction or arrangement with reasonable efforts from an individual or entity that would not give rise to a conflict of interest. 4. If a more advantageous transaction or arrangement is not reasonably available, the board or committee shall determine whether the transaction or arrangement is in the baycare entity's best interest and whether the transaction is fair and reasonable to baycare. An interested board/committee member shall not vote, participate in, influence, or attempt to influence any determination or proceedings. As requested by the board/committee chairperson, the interested board/committee member may, however, respond to questions posed by the board/committee regarding the contract or transaction. Any such contract or transaction must be authorized by a vote of at least two-thirds (2/3) of the board/committee members entitled to vote at a meeting at which a quorum was present. Any interested board/committee member may not be counted in determining the existence of a quorum. 5. The minutes of the board and all committees shall reflect the following: a. The name(s) of the board/committee member(s) who disclosed or was otherwise found to have an actual or possible conflict of interest, the nature of the actual or possible conflict of interest, any action taken to determine whether a conflict of interest was present, and the board/committee chairperson's decision as to whether a conflict of interest, in fact, existed. B. The names of the board/committee members who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken on the subject at issue. C. The interested board/committee member's removal from the room (if requested by the chairperson), exclusion from voting and participation in discussions, and the existence of a proper quorum. For employees, the review of conflicts of interest or potential conflicts goes to the conflict of interest determination committee. This committee consists of the baycare chief compliance officer, the corporate responsibility off”

“The organization's financial statements are included in the consolidated financial statements of its affiliate, baycare health system, inc. The consolidated financial statements of baycare health system, inc. Are available through emma for bond investors. The organization's articles of incorporation and amendments thereto are made available to the public by the filing of those documents with the florida department of state and can be located at sunbiz.org. The organization's other governing documents and conflict of interest policy are not made available to the public.”

“The total number from box 3 of form 1096 is reported by baycare health system, inc, ein 59-2796965, a related organization that processes forms 1099 for its affiliates. Such reporting aligns the form 1096, box 3 reporting to the issuing ein.”