Ah of Monroe County

“Executive committee is comprised of the officers of the board and a rotating list of no more than four directors, this committee shall advise the board and shall be empowered to act for the board within such limits as the board explicitly shall resolve. In the event that a quorum is not attained for an executive committee meeting and, further, that a quorum would be attained by the presence of one additional director, the ranking officer present may designate any director a temporary member of the executive committee to be present at and to participate in the one particular meeting as a voting alternate for an absent officer or director, thereby establishing quorum for the meeting in question. To define the term "ranking" above, the president is the ranking officer, followed by the vice-president, followed by the secretary, followed by the treasurer; and in the event that more than one director serves as a vice-president, the board shall rank vice-presidents, the senior of which shall be called the executive vice-president. The committee shall evaluate the corporation's salary and benefits program, as well as the morale and effectiveness of the corporation staff, and it shall recommend policies, procedures, and actions pertaining thereto.”

“The articles of incorporation was amended to realign the agency's purpose - the name of the corporation is florida keys outreach coalition, inc. A wholy owned subsidiary of a.h. Of monroe county inc. A 501(c)(3) corporation operating within the state of florida. A.h. Of monroe county inc. Is the parent company and assumes full responsibility of all assets, liabilities, regulations, and affairs of florida keys outreach coalition inc. The bylaws amendment updated the conflict of interest clause to restrict potential board members who hold a position with the local or county government from holding a board seat due to conflicts of interest.”

“A complete copy of the 990 is provided to the treasurer for review and approval prior to filing. Once the 990 is approved and completed a copy is available to all board members for review.”

“No officer, board member, employee or agent of aids help, inc. Shall participate in the selection, award, or administration of a purchase or contract with a vendor where, to his or her knowledge, any of the following has a financial interest in that purchase or contract: the officer, board member, employee or agent; any member of the immediate family of the officer, board member, employee or agent; any partner of the officer, board member, employee or agent; any organization in which any of the above is an officer, director or employee; a person or organization with whom any of the above is negotiating or has an arrangement concerning prospective employment. In the event an employee or agent of aids help, inc. Acts in conflict with this policy and procedure, the employee's or agent's employment relationship with aids help, inc. Shall be reviewed by the executive director, who shall determine if the circumstances warrant disciplinary action, up to and including termination of employment, in accordance with agency personnel policies. In the event an officer or board member of aids help, inc. Acts in conflict with this policy, the officer's or board member's relationship with aids help, inc. Shall be reviewed by the president of the board of directors, who shall determine if the circumstances warrant further action, up to and including termination of the relationship between the officer or board member and aids help, inc. If such termination is deemed appropriate, the president shall make such recommendation at a properly-convened meeting of the board of directors. A vote, conducted in accordance with corporate by-laws, shall be conducted to resolve the matter.”

“The executive committee of the board of directors may negotiate a contract with the executive director. The negotiations consider comparable pay data for similar positions in monroe county and key west. The negotiations are documented in the minutes of the executive committee. The terms of the contract include compensations, time off, benefits, and incentive pay. A vote by the full board of directors is required to approve the contract. The process described here was last completed in 2024.”

“The organization publishes an annual report in the local key west newspaper and the report available via our website.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available upon request.”