Civic Intelligence

Miami Book Fair International Inc

990 • Fiscal year 2014 • EIN 59-2415165

May 01, 2013 to Apr 30, 2014 • Filed on Jan 13, 2015

300 NE 2nd Avenue33132-2297

(305) 237-3475

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

34th percentile

0.03x

Higher debt load relative to assets than 34% of similar nonprofits.

2014 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2014

Liabilities / Revenue

22nd percentile

0.01x

Higher debt load relative to revenue than 22% of similar nonprofits.

2014 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2014

Net Margin

24th percentile

-7.2%

Higher net margin than 24% of similar nonprofits.

2014 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2014

Top Officer Pay

34th percentile

$0

Higher top officer pay than 34% of similar nonprofits.

Top officer pay equals 0.0% of source-year revenue.

2014 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2014

Asset Growth

15th percentile

-7.5%

Faster asset growth than 15% of similar nonprofits.

2014 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2013 to 2014

Revenue Growth

56th percentile

6.4%

Faster revenue growth than 56% of similar nonprofits.

2014 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2012 to 2014

Assets

Down

$803,771

Down $65,402 (-7.5%) from 2013

Net Assets

Down

$778,937

Down $64,772 (-7.7%) from 2013

Liabilities

Down

$24,834

Down $630 (-2.5%) from 2013

Revenue

$1,742,039

No earlier filing loaded for comparison.

Expenses

Up

$1,867,005

Up $412,111 (+28%) from 2013

Net Income

-$124,966

No earlier filing loaded for comparison.

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$1.0M$500K$0Assets 2011: $804,719Liabilities 2011: $2,499Net Assets 2011: $802,2202011Assets 2012: $786,518Liabilities 2012: $0Net Assets 2012: $786,5182012Assets 2013: $869,173Liabilities 2013: $25,464Net Assets 2013: $843,7092013Assets 2014: $803,771Liabilities 2014: $24,834Net Assets 2014: $778,9372014Assets 2015: $733,560Liabilities 2015: $0Net Assets 2015: $733,5602015

Highlighted filing

2014

Assets$803,771
Liabilities$24,834
Net Assets$778,937

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$3.0M$2.0M$1.0M$0-$1.0MRevenue 2011: $2,177,456Expenses 2011: $2,118,324Net Income 2011: $59,1322011Revenue 2012: $1,540,169Expenses 2012: $1,546,597Net Income 2012: -$6,4282012Expenses 2013: $1,454,8942013Revenue 2014: $1,742,039Expenses 2014: $1,867,005Net Income 2014: -$124,9662014Revenue 2015: $1,978,115Expenses 2015: $2,046,267Net Income 2015: -$68,1522015

Highlighted filing

2014

Revenue$1,742,039
Expenses$1,867,005
Net Income-$124,966
Jump To
Filing Snapshot
Filing Period
May 1, 2013 to Apr 30, 2014
Signed
Jan 13, 2015
Return Version
2013v4.0
Gross Receipts
$1,757,048
Mission and Program Overview

Mission

Promote and increase awareness of books in the miami area and throughout florida.

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments Other Securities$407,017$414,205▲ $7,188
Cash and Non-Interest-Bearing Accounts$362,877$201,471▼ $161,406
Accounts Receivable$67,500$163,958▲ $96,458
Savings and Temporary Cash Investments$19,877$18,044▼ $1,833
Land, Buildings, and Equipment, Net$11,902$6,093▼ $5,809
Total Assets$869,173$803,771▼ $65,402
Liabilities
Accounts Payable and Accrued Expenses-$19,768-
Other Liabilities$25,464$5,066▼ $20,398
Total Liabilities$25,464$24,834▼ $630
Net Assets / Fund Balance
Unrestricted Net Assets$643,709$563,937▼ $79,772
Permanently Rstr Net Assets$200,000$200,000→ $0
Temporarily Rstr Net Assets-$15,000-
Total Net Assets Fund Balance$843,709$778,937▼ $64,772
Total Liabilities and Net Assets / Fund Balance$869,173$803,771▼ $65,402

Asset Categories

AssetBook ValueDepreciationBasis
Equipment$6,093$44,165$50,258
Other Securities$414,205--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2013$407,017-▲ $45,185-$414,205
2012$350,691$30,000▲ $26,326-$407,017
2011$361,569-▼ $10,878-$350,691
2010$340,305-▲ $21,264-$361,569
2009$275,905-▲ $64,400-$340,305
Compensation and Service Providers

Board Members and Trustees

NameTitle
Mitchell KaplanChair
Eduardo J PadronHon. Chair
Eddie DominguezDirector
Kira WilligDirector
Marlon HillDirector
Maria M BletSecretary
Alina InterianTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$1,413,543
Program Service Revenue
$339,659
Investment Income
$-13,590
Other Revenue
$2,427
All Other Contributions
$1,259,619
Change in Net Assets
$-124,966

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
No
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Other Non Cash Contri Table30$38,000Fair Market Value (FMV)
Total Noncash Contributions30$38,000-

Audited Revenue Reconciliation

Revenue per Audited Statements
$1,742,039
Revenue Not Reported on Form 990
$612,442
Total Revenue per Audited Statements
$2,354,481
Total Revenue per Form 990
$1,742,039
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$975,662
Other Expenses$891,343
Total Fundraising Expense$174,976
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$576,457$227,068$172,137$975,662
Office Expenses-$19,275$1,554$20,829
Fees for Services Accounting-$14,500-$14,500
Depreciation Depletion-$11,478-$11,478
Other Expenses$10,065$959$1,285$959
All Other Expenses-$814-$814
Total Functional Expenses$1,401,383$290,646$174,976$1,867,005

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$2,419,253
Expenses per Audited Statements$1,867,005
Total Expenses per Form 990$1,867,005
Expenses Not Reported on Form 990$552,248
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Deposits Held in Custody for Others$5,066
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
No
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 11B

Management will review the tax return prior to filing.

Form 990, Page 6, Part VI, Line 12C

A policy is in the process of boards' approval.

Form 990, Page 6, Part VI, Line 19

The governing documents are made available to the public upon request.

Filing and Contact Details

Filer

EIN
59-2415165
Phone
3052373475

Signing Officer

Name
Delia Lopez
Title
Director of Operations
Phone
3052373475
Signed
2015-01-13

Organization Details

Principal Officer
Mitchell Kaplan
Formed
1984
Legal Domicile
Fl
Voting Board Members
7
Independent Board Members
7
Employees
0
Volunteers
1,687

Preparer

Preparer
Pedro De Armas
Phone
3054463177
Supplemental Narrative

Additional Explanations

Form 990, Page 2, Part III, Line 4A

The "evening's with" reading series runs from opening sunday through friday and features a major literary figure each night. Each evening during the week, we also host twilight tastings, a unique cultural and culinary event, offers hors d-oeuvres, a complimentary cocktail and nightly entertainment before the evening author presentations during the week. Each year a different country will be selected as the featured country. In 2013, spain was the celebrated country. During the eight days, miami book fair showcased spain's literature by presenting many of their well-known authors and exhibiting over 10,000 books. In addition, the fair presented spain's music, art, cuisine and traditions offering the general public the ability to learn about a new culture. On thursday, creative writing classes and publishing seminars are offered to assist writers enchance their skills. Again this year, we presented a number of authors who dedicate their craft to writing graphic novels and comic books. These authors presented during the weekend of the fair. The graphic novels; and the fair's comics component as whole; will celebrate the historical place in our country's literary life, as well as their recent rise in popularity and integration into the mainstream via books stores, libraries and educational curricula all over the country. During the three-day street fair weekend, booksellers exhibit and sell books from around the country. The antiquarian annex showcases rare books, signed first editions, original manuscripts and other collectibles. Over 19,500 children visit each year, including field trips from private and public schools. Children's alley activities include book inspired theater and arts-and-crafts, as well as storytelling and reading by children's book authors from around the world. The festival of authors occurs on saturday and sunday and includes 400 authors presenting their works, including the latin american and spanish authors who participate in the ibero-american authors program. The fair also honors florida's caribbean communities with its caribbean and haitian authors program, which yearly presents caribbean writers living in the u.s. And aboard.

Financial Statement Notes

Schedule D, Page 3, Part X

The organization is exempt from income tax under section 501(c) (3) of the internal revenue code and therefore, has made no provision for federal income taxes in the accompanying financial statements. In addition, the organization qualifies for the charitable contribution deduction under section 170 (b) (1) (a) and has been classified as an organization other than a private foundation under section 509 (a) (2). There are no reserves held for uncertain tax positions at april 30, 2014. Tax years that are open under the statute of limitations remain subject to examination by the irs.

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IRS990/Desc0MIAMI BOOK FAIR IS AN ANNUAL LITERARY FESTIVAL DESIGNED TO PROMOTE AWARENESS OF LITERATURE AND BOOKS. OVER THE YEARS, THE FAIR HAS GAINED NATIONAL AND INTERNATIONAL FAME AS THE LARGEST AND FINEST LITERARY EVENT IN THE NATION. AS A RESULT, SEVERAL HUNDRED THOUSAND BOOK LOVERS AND WRITERS FROM FLORIDA, THE U.S., AND OTHER COUNTRIES VISIT DOWNTOWN MIAMI TO ENJOY MORE THAN 400 AUTHORS WHO WILL READ THEIR BOOKS OR PARTICIPATE IN PANEL DISCUSSIONS. IN ADDITION, VISITORS MAY ALSO ENJOY THE EXHIBITS OF MORE THAN 180 NATIONAL AND INTERNATIONAL PUBLISHERS, BOOKSELLERS AND VENDORS THAT ARE PRESENTED IN A FESTIVAL ATMOSPHERE DURING THE WEEKEND STREET FAIR. THE FAIR IS AN EIGHT-DAY EVENT THAT OCCURS EACH NOVEMBER IN DOWNTOWN MIAMI. THE "EVENING'S WITH" READING SERIES RUNS FROM OPENING SUNDAY THROUGH FRIDAY AND FEATURES A MAJOR LITERARY FIGURE EACH NIGHT. EACH EVENING DURING THE WEEK, WE ALSO HOST TWILIGHT TASTINGS, A UNIQUE CULTURAL AND CULINARY EVENT, OFFERS HORS D-OEUVRES, A COMPLIMENTARY COCKTAIL AND NIGHTLY ENTERTAINMENT BEFORE THE EVENING AUTHOR PRESENTATIONS DURING THE WEEK. EACH YEAR A DIFFERENT COUNTRY WILL BE SELECTED AS THE FEATURED COUNTRY. IN 2013, SPAIN WAS THE CELEBRATED COUNTRY. DURING THE EIGHT DAYS, MIAMI BOOK FAIR SHOWCASED SPAIN'S LITERATURE BY PRESENTING MANY OF THEIR WELL-KNOWN AUTHORS AND EXHIBITING OVER 10,000 BOOKS. IN ADDITION, THE FAIR PRESENTED SPAIN'S MUSIC, ART, CUISINE AND TRADITIONS OFFERING THE GENERAL PUBLIC THE ABILITY TO LEARN ABOUT A NEW CULTURE. ON THURSDAY, CREATIVE WRITING CLASSES AND PUBLISHING SEMINARS ARE OFFERED TO ASSIST WRITERS ENCHANCE THEIR SKILLS. AGAIN THIS YEAR, WE PRESENTED A NUMBER OF AUTHORS WHO DEDICATE THEIR CRAFT TO WRITING GRAPHIC NOVELS AND COMIC BOOKS. THESE AUTHORS PRESENTED DURING THE WEEKEND OF THE FAIR. THE GRAPHIC NOVELS; AND THE FAIR'S COMICS COMPONENT AS WHOLE; WILL CELEBRATE THE HISTORICAL PLACE IN OUR COUNTRY'S LITERARY LIFE, AS WELL AS THEIR RECENT RISE IN POPULARITY AND INTEGRATION INTO THE MAINSTREAM VIA BOOKS STORES, LIBRARIES AND EDUCATIONAL CURRICULA ALL OVER THE COUNTRY. DURING THE THREE-DAY STREET FAIR WEEKEND, BOOKSELLERS EXHIBIT AND SELL BOOKS FROM AROUND THE COUNTRY. THE ANTIQUARIAN ANNEX SHOWCASES RARE BOOKS, SIGNED FIRST EDITIONS, ORIGINAL MANUSCRIPTS AND OTHER COLLECTIBLES. OVER 19,500 CHILDREN VISIT EACH YEAR, INCLUDING FIELD TRIPS FROM PRIVATE AND PUBLIC SCHOOLS. CHILDREN'S ALLEY ACTIVITIES INCLUDE BOOK INSPIRED THEATER AND ARTS-AND-CRAFTS, AS WELL AS STORYTELLING AND READING BY CHILDREN'S BOOK AUTHORS FROM AROUND THE WORLD. THE FESTIVAL OF AUTHORS OCCURS ON SATURDAY AND SUNDAY AND INCLUDES 400 AUTHORS PRESENTING THEIR WORKS, INCLUDING THE LATIN AMERICAN AND SPANISH AUTHORS WHO PARTICIPATE IN THE IBERO-AMERICAN AUTHORS PROGRAM. THE FAIR ALSO HONORS FLORIDA'S CARIBBEAN COMMUNITIES WITH ITS CARIBBEAN AND HAITIAN AUTHORS PROGRAM, WHICH YEARLY PRESENTS CARIBBEAN WRITERS LIVING IN THE U.S. AND ABOARD.
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IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt0THE ORGANIZATION IS EXEMPT FROM INCOME TAX UNDER SECTION 501(C) (3) OF THE INTERNAL REVENUE CODE AND THEREFORE, HAS MADE NO PROVISION FOR FEDERAL INCOME TAXES IN THE ACCOMPANYING FINANCIAL STATEMENTS. IN ADDITION, THE ORGANIZATION QUALIFIES FOR THE CHARITABLE CONTRIBUTION DEDUCTION UNDER SECTION 170 (B) (1) (A) AND HAS BEEN CLASSIFIED AS AN ORGANIZATION OTHER THAN A PRIVATE FOUNDATION UNDER SECTION 509 (A) (2). THERE ARE NO RESERVES HELD FOR UNCERTAIN TAX POSITIONS AT APRIL 30, 2014. TAX YEARS THAT ARE OPEN UNDER THE STATUTE OF LIMITATIONS REMAIN SUBJECT TO EXAMINATION BY THE IRS.
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc0SCHEDULE D, PAGE 3, PART X
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IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0THE "EVENING'S WITH" READING SERIES RUNS FROM OPENING SUNDAY THROUGH FRIDAY AND FEATURES A MAJOR LITERARY FIGURE EACH NIGHT. EACH EVENING DURING THE WEEK, WE ALSO HOST TWILIGHT TASTINGS, A UNIQUE CULTURAL AND CULINARY EVENT, OFFERS HORS D-OEUVRES, A COMPLIMENTARY COCKTAIL AND NIGHTLY ENTERTAINMENT BEFORE THE EVENING AUTHOR PRESENTATIONS DURING THE WEEK. EACH YEAR A DIFFERENT COUNTRY WILL BE SELECTED AS THE FEATURED COUNTRY. IN 2013, SPAIN WAS THE CELEBRATED COUNTRY. DURING THE EIGHT DAYS, MIAMI BOOK FAIR SHOWCASED SPAIN'S LITERATURE BY PRESENTING MANY OF THEIR WELL-KNOWN AUTHORS AND EXHIBITING OVER 10,000 BOOKS. IN ADDITION, THE FAIR PRESENTED SPAIN'S MUSIC, ART, CUISINE AND TRADITIONS OFFERING THE GENERAL PUBLIC THE ABILITY TO LEARN ABOUT A NEW CULTURE. ON THURSDAY, CREATIVE WRITING CLASSES AND PUBLISHING SEMINARS ARE OFFERED TO ASSIST WRITERS ENCHANCE THEIR SKILLS. AGAIN THIS YEAR, WE PRESENTED A NUMBER OF AUTHORS WHO DEDICATE THEIR CRAFT TO WRITING GRAPHIC NOVELS AND COMIC BOOKS. THESE AUTHORS PRESENTED DURING THE WEEKEND OF THE FAIR. THE GRAPHIC NOVELS; AND THE FAIR'S COMICS COMPONENT AS WHOLE; WILL CELEBRATE THE HISTORICAL PLACE IN OUR COUNTRY'S LITERARY LIFE, AS WELL AS THEIR RECENT RISE IN POPULARITY AND INTEGRATION INTO THE MAINSTREAM VIA BOOKS STORES, LIBRARIES AND EDUCATIONAL CURRICULA ALL OVER THE COUNTRY. DURING THE THREE-DAY STREET FAIR WEEKEND, BOOKSELLERS EXHIBIT AND SELL BOOKS FROM AROUND THE COUNTRY. THE ANTIQUARIAN ANNEX SHOWCASES RARE BOOKS, SIGNED FIRST EDITIONS, ORIGINAL MANUSCRIPTS AND OTHER COLLECTIBLES. OVER 19,500 CHILDREN VISIT EACH YEAR, INCLUDING FIELD TRIPS FROM PRIVATE AND PUBLIC SCHOOLS. CHILDREN'S ALLEY ACTIVITIES INCLUDE BOOK INSPIRED THEATER AND ARTS-AND-CRAFTS, AS WELL AS STORYTELLING AND READING BY CHILDREN'S BOOK AUTHORS FROM AROUND THE WORLD. THE FESTIVAL OF AUTHORS OCCURS ON SATURDAY AND SUNDAY AND INCLUDES 400 AUTHORS PRESENTING THEIR WORKS, INCLUDING THE LATIN AMERICAN AND SPANISH AUTHORS WHO PARTICIPATE IN THE IBERO-AMERICAN AUTHORS PROGRAM. THE FAIR ALSO HONORS FLORIDA'S CARIBBEAN COMMUNITIES WITH ITS CARIBBEAN AND HAITIAN AUTHORS PROGRAM, WHICH YEARLY PRESENTS CARIBBEAN WRITERS LIVING IN THE U.S. AND ABOARD.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1MANAGEMENT WILL REVIEW THE TAX RETURN PRIOR TO FILING.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2A POLICY IS IN THE PROCESS OF BOARDS' APPROVAL.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt3THE GOVERNING DOCUMENTS ARE MADE AVAILABLE TO THE PUBLIC UPON REQUEST.
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0FORM 990, PAGE 2, PART III, LINE 4A
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc1FORM 990, PAGE 6, PART VI, LINE 11B
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc2FORM 990, PAGE 6, PART VI, LINE 12C
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc3FORM 990, PAGE 6, PART VI, LINE 19
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