United Methodist Cooperative Ministries Suncoast Inc

“Umcm suncoast has been included in the group ruling of the united methodist church and has therefore not submitted a form 990 in the past. Going forward, it will be the responsibility of the officers of the organization (executive director, chair, secretary and treasurer) to review the form 990 prior to submission.”

“The conflict of interest policy is found in article vii of the umcm suncoast by-laws. It is enforced by the officers of the board. If a matter comes before the board and a potential conflict of interest is involved, the chair of the board would direct all members to consult the by-laws and determine if a conflict of interest is present. If so, the member of the board involved would be expected to follow the procedures in article vii of the by-laws. The officers of the board would ensure that this is done.”

“Once every three years, an independent human resources consultancy group completes a salary review of all positions in the organization and provides the organization with comparable compensation amounts throughout the state and non-profit industry. This is used to limit compensation amounts to stay within industry standards for each position. The top management official of umcm suncoast is the executive director. The executive director's performance is reviewed annually by the board. Based on that review, a compensation amount is determined by the review committee and proposed to the full board by the chair. If this amount is approved, it is included in the next budget cycle of the organization and approved again as part of the full budget. If the amount is not supported by the budgeting process, a lower amount will be proposed by the chair and approved by the board. The other officers of the organization are volunteers and do not receive compensation. For key employees, the process is the same as above for the executive director, with the appropriate supervisor providing the review and proposing the salary amount. That amount is then proposed to the board in a separate personnel budget form and approved by the board as part of the full annual budget.”

“The organization makes it governing documents, conflict of interest policy, and financial statements available to the public upon request. The organization's annual report and form 990 are available to the public upon request.”

“The treasurer of the organization solicits bids for the annual financial statement audit from local cpa firms. These are then reviewed by the officers of the organization and a recommendation is made to the full board as to which firm to employ. The full board has access to all of the bids, the officers' reasoning as to which firm to employ, and either approves or disapproves the recommendation. If disapproved, the process is repeated. Once a firm is chosen, that firm will provide services for 3-5 years, after which a new bid process is completed. The treasurer of the organization then oversees the financial audit and makes a presentation to the full board. The board must vote to approve or disapprove the final financial statements for the fiscal year. If disapproved, measures will be taken as appropriate to obtain financial statements that meet with the approval of the full board.”