Council on Aging of Volusia County Inc

“The executive committee of the board of directors shall consist of the elected officers and the immediate past chairman, if a member of the board. If the immediate past chairman is unable to serve, the board shall appoint one (1) of its members to serve on the committee. The chairman of the board shall serve as the chairman of the executive committee. The committee shall function for the board between regular and/or special meetings. A quorum shall be a majority of the executive committee present in person, by telephone, or by any other means of communication by which all members of the committee participating may simultaneously hear each other during the meeting. The executive director(s) of the organization is/are non-voting ex-officio member(s) of the executive committee.”

“The form 990 is reviewed by management prior to filing.”

“At the end of each fiscal year, all board of directors, key employees, and department managers are required to complete and respond to any related party activities engaged in during the fiscal year operating cycle. Any discovery is discussed and acted upon by the board of directors and management. The inquiry is conducted using positive confirmation questionaires and are required to be returned, even when no related party activities occurred.”

“The executive director's compensation agreement is reviewed annually through an advisory committee selecteed by the board of directors. The process and recommendation concluded by the advisory committee are reviewed and approved by the board of directors. All employee compensation agreements, including key employees (department managers), are reviewed annually by department managers and/or the executive director through written evaluation reports. A written evaluation report consists of evaluation of job performance, duties, and other operational functions conducted by each respective employee. Recommendations are given by department managers disclosed in the written evaluation reports regarding salary and wage structure for each evaluated employee. The ceo makes the final decision within budget limits. The council acts as a common paymaster agent with the volusia county council on aging living gifts foundation, inc. ("foundation") relative to payroll reporting and required payroll information tax returns. Salary and wage expenses and all related payroll costs are allocated to the foundation based on the direct personnel costs associated with this entity. However, all employees of the council foundation are included in the council's payroll information returns.”

“Tax return information is made available to the public upon request or through guidestar information services.”

“Governing documents are made available to the public upon request.”

“Computer support: program service expenses 40,046. Management and general expenses 0. Fundraising expenses 0. Total expenses 40,046. Nutritionist: program service expenses 9,558. Management and general expenses 0. Fundraising expenses 0. Total expenses 9,558. Service contractors: program service expenses 2,330,128. Management and general expenses 0. Fundraising expenses 0. Total expenses 2,330,128. Other professional services: program service expenses 0. Management and general expenses 13,291. Fundraising expenses 7,993. Total expenses 21,284.”