Charlotte County Chamber of Commerce Inc

“Board members review draft of 990 and approve it for filing.”

“Conflict of interest policy 1.policy statement: an agent of the chamber must abstain from discussion, voting and attempts to influence the chamber with respect to any transaction for which the agent has a conflict of interest. 2. Disclosure: an agent shall disclose a conflict of interest by signifying abstention at the time a vote is taken on a transaction for which the agent has a conflict of interest, or earlier if the agent concludes earlier disclosure is necessary in order to avoid a further conflict of interest or an appearance of impropriety. 3. Definitions: as used in this policy statement, the following terms have the meanings set forth below: a. "chamber" means the charlotte county chamber of commerce, inc. And all of its boards, committees, task forces and other assemblages of members and their representatives. B. "agent" means all officers, directors, committee and task force members of the chamber. C. "transaction" means all undertakings of the chamber, including: (i) the sale, purchase or lease of any real or personal property, equipment or other asset; (ii) employment of any party; (iii) entering into a contract, subcontract or business relationship with any party; (iv) investment or deposit of chamber funds; (v) taking a position in support of or against any governmental or political issues, official or candidate; and (vi) the setting of any policy or procedure of the chamber. D. "conflict of interest: an agent has a conflict of interest when the agent or the agent's employer maintains a financial or business interest in a transaction; (ii) the agent will incur benefit or detriment from a transaction as a candidate for or holder of political office; (iii) the agent is related by blood or marriage to any party with a financial or business interest in a transaction; (iv) the agent maintains a relationship with any party with a financial, business, political or other interest in a transaction which may impair the agent's objectivity or creates an appearance of impropriety. 4. Voting procedures. Immediately following every vote of the board of directors or any committee or task force of the chamber, the presiding officer calling for the vote shall request that all agents abstaining from the vote signify their abstention. All abstentions shall be noted in the minutes of the meeting at which the vote is taken. Whistleblower protection policy the whistleblower protection policy is being implemented at the charlotte county chamber of commerce to comply with the public company accounting reform and investor protection act of 2002 (sarbanes-oxley). This provision in the legislation applies to all organizations, not just publicly traded ones. At the charlotte county chamber of commerce, any staff member or volunteer who reports waste, fraud or abuse will not be fired or otherwise retaliated against for making the report. The report will be investigated and even in determined not to be waste, fraud or abuse, the individual making the report will not be retaliated against. There will be no punishment for reporting problems, including firing, demotion, suspension, harassment, failure to consider the employee for promotion or any other kind of discrimination. There are several ways to make a report of suspected waste, fraud or abuse: -call the chamber president (anonymous hotline) -send an e-mail to the chamber president -submit a report in writing to the chamber president here is what the charlotte county chamber of commerce will do to investigate the report: -provide the person filing a report with a summary of our findings -take steps to deal with the issue addressed, including making operational or personnel changes -if warranted, contact law enforcement to deal with any criminal activities. Document retention policy the document retention policy is being implemented at the charlotte county chamber of commerce to comply with the public company accounting reform and investor protection of 2002 (sarbanes-oxley). This provisi”

“Annual board review (we use as a guide the salary survey that the facp/florida association of chamber professionals does.)”

“Our by laws are online on our website under the chamber heading as a link on the board of directors page. If someone wanted to view any of these documents, we would set an appointment convenient to both them and us and let them read.”