Circles of Care Inc

“The preparer emails a copy of the form 990 to the chairman of the audit and finance committee and the committee reviews the 990 with the cfo. After reviewing the return and making modifications as necessary, the audit and finance committee approves the release of form 990 and the return is filed by the preparer.”

“The organization's conflict of interest policy requires each director, officer and management staff to sign a statement annually that affirms that each person (a) has received a copy of the conflict of interest policy; (b) has read and understands the policy; (c) has agreed to comply with the policy and (d) understands that circle of care is a charitable organization and that in order to maintain its federal tax exemption, it must engage primarily in activities that accomplish one or more of its tax exempt purposes. The organization's conflict of interest policy has three essential elements. (1) full disclosure board members and staff members in decision- making roles should make known their connections with groups doing business with the organization. This information should be provided annually. (2) board member abstention from discussion and voting board members who have an actual or potential conflict of interest should not participate in discussions or vote on matters affecting transactions between the organization and other groups. (3) staff member abstention from decision-making staff members who have an actual or potential conflict should not be substantially involved in decision-making affecting such transactions. If there is reasonable cause to believe that a director, officer or management staff member is involved in or is aware of any transactions or situation that results in a conflict, or the appearance of a conflict, directly, or indirectly through business, investment or family, then such person shall promptly disclose the existence and nature of his or her conflict. A full disclosure of all the facts pertaining to any transaction that is subject to any doubt concerning the possible existence of a conflict of interest shall be made before consummation of the transaction. If there is reasonable cause to believe that a director, officer or management staff member has failed to disclose actual or possible conflicts of interest, the individual shall be informed of the basis for such belief and shall be afforded an opportunity to explain the alleged failure to disclose. If after hearing the response of the director, officer or management staff member and making such further investigation as may be warranted in the circumstances, it is deemed the director, officer or management staff member has in fact failed to disclose an actual or possible conflict of interest, appropriate disciplinary action shall be taken.”

“The executive committee of the board utilized state-wide (florida council of community mental health) and national (mental health corporation of america) compensation surveys of ceos in the mental health industry. Using the results of the surveys, the executive committee drafted a proposed compensation package for the ceo and forwarded it to the aduit and finance committee for review prior to its incorporation into the budget. Parameters utilized in setting the compensation package for the ceo includes service delivery to the community and compliance with industry standards/regulations. Compensation is not based on the revenues or net earnings of the organization.”

“Using available statewide (florida council of community mental health) and national (mental health corporation of america) industry data, the ceo formulates compensation packages for all other officers and key employees. Factors considered in formulating compensation include education, experience and cost of living differences where applicable. Compensation is not based of the revenue or net earnings of the organization. Once the compensation packages for officer and key employees are assembled, the ceo forwards his proposals to the audit and finance committee for incorporation into the budget. Once the audit and finance committee receives the proposed compensation packages for the ceo and other officers and key employees, they are reviewed and incorporated into the budget process. Once the budget is completed, it is forwarded to the full board for approval.”

“The organization provides members of the public copies of its governing documents, conflict of interest policy and financial statements free of charge upon receipt of a written request for such information. Financial statements are also available on the organization's website.”

“Line 2b: pharmacy income is exclusive of 1,700,000 in donated pharmaceuticals.”

“Change in unrealized gains and losses 54,297”