The Arc Tampa Bay Inc.

“All persons, regardless of race, color, creed or national origin, interested in the purpose of this organization and whose philosophy is not in conflict with the purposes and policies of the arc of florida and the arc of the united states are eligible for membership in tatb. Membership may be obtained on application to tatb. The board of directors of tatb may establish classifications of membership and dues, revising same as it deems necessary. All classifications of dues-paying membership shall be considered as active members, with voting rights. Honorary, non-voting membership may be awarded to individuals at the discretion of the board of directors. A member in good standing shall be eligible to serve as director and/or officer and to vote in person or by proxy - written, emailed, or faxed. No person who is an employee of tatb or their immediate family shall be a voting member nor be eligible for election as a director or an officer.”

“The nominating committee shall present the slate of officers and directors to be considered for election to the board of directors prior to the annual membership meeting. The slate of officers and directors to be considered for election by tatb members, as endorsed by the board, shall be presented to the general membership not less than 15 days prior to the annual membership meeting. The members of tatb at the annual meeting shall elect all officers who shall hold office for a term of one year or until their successors shall be duly elected.”

“Form 990 is presented to the finance committee (a sub-committee of the board of directors which includes the president, treasurer, and secretary) for review prior to filing. Many committee members have received special education related to key aspects of the form 990. The finance committee will make recommendations to the full board if necessary at the following full board meeting.”

“The risk management committee, a sub-committee of the board, monitors the conflict of interest policy quarterly. As required for each sub-committee, a "conflict of interest" message is stated at the beginning of each meeting according to what the agenda for each meeting declares.”

“1) during the 11th month of the fiscal year the executive director must present in writing their assessment of measurable goals for their position. This will include at a minimum their opinion on how they have achieved the following standard goals: management of the agency budget; legislative measures; and agency stability. 2) the executive director will also present the method of assessing the associate executive directors' positions. Although the executive director will have the final decision for each associate, the assessment process will be discussed with the board on an annual basis. 3) the executive committee will meet with the executive director during the second half of the 11th month in the fiscal year. During this meeting the documentation of expectations that the executive director had compiled will be presented and discussed for the executive director's position. 4) this meeting will be used to gather information, ask questions to clarify items if necessary and draw certain conclusions about the year then completed. The meeting will also formulate a basis for the next fiscal year's goals for the executive director's position. 5) the executive committee, after evaluating the information they have gathered, will bring the supplied information with the appropriate suggestions and proposals to the full board of directors meeting in the 12th month of the fiscal year. The full board will then approve (or disapprove) the proposals set by the executive committee. This must be met by a quorum of the board of directors.”

“The organization's governing documents, conflict of interest policy, and financial statements are made available to the public upon request in person at the administration office during normal business hours.”

“The finance committee is given the audit in advance of the board of directors meeting to go through more detail than may be presented at the full board meeting. The finance committee also will help with the process of selecting the independent auditor and bring the suggestions to the full board meeting for approval.”