Winter Park Library Association Inc

“The board of trustees shall have an executive committee composed of all officers of the board of trustees plus the president if he/she is still a trustee. The executive director shall be a non-voting ex-officio member of the executive committee. The executive committee shall have and exercise the authority of the board of trustees in the management of the business of the corporation between meetings of the board. When action is taken by the executive committee, a report is to be made to the board of trustees at its next scheduled meeting. Three (3) members of the executive committee shall constitute a quorum.”

“Library card holders are considered members and can vote in the annual meeting only.”

“Library card holders (members) can nominate and elect candidates for the board at the annual meeting.”

“The form 990 is reviewed and approved by the budget and finance committee prior to filing with the irs.”

“Employees and board members have an obligation to conduct business within guidelines that prohibit actual or potential conflicts of interest. This policy establishes the framework within which the winter park public library (the library) wishes its business to operate. The purpose of these guidelines is to provide general direction so that board members and employees can seek further clarification on issues related to the subject of acceptable standards of operations. An actual or potential conflict of interest occurs when a board member or an employee is in a position to influence a decision that may result in personal gain or gain for a relative as a result of the library business dealings. For the purpose of this policy, a relative is any person who is related by blood or marriage, or whose relationship with the board member or employee is similar to that of persons who are related by blood or marriage. No presumption of a conflict is created by the mere existence of a relationship with outside firms. However, if a board member or an employee has any influence on any material business transactions, it is imperative that he or she discloses to an officer of the organization, as soon as possible, the existence of any potential or actual conflict of interest so that safeguards can be established to protect all parties. Personal gain may result not only in cases where a board member, an employee, or a relative has a significant ownership in a firm with which the library does business, but also when a board member, an employee, or a relative receives any kickback, bribe, substantial gift, or special consideration as a result of any transaction or business dealings involving the library. The board of trustees and staff will sign the policy each year with an annual review of conflicts that arise.”

“The compensation for the executive director is determined annually by the board of trustees. The board is comprised of trustees who are independent from the executive director. The board decides what percentage of an increase the staff receives each fiscal year. The rate of increase in compensation is determined by the library's budget. Every regular employee (full-time and part time) receives the same increase.”

“The organization does not make its governing documents, conflict of interest policy, or financial statements available to the public.”

“Recovery of bad debt 5,200.”