The Florida State University Alumni Association

“There shall consist within the board of directors an executive committee which shall be comprised of the board chair, chair-elect, vice chair, secretary, treasurer, immediate past chair (collectively, the "officers"), the president, and the president of the university or the president's designee. The chair shall have the privilege of appointing two additional members of the executive committee from among the directors. The committee shall have and exercise all of the authority of the board in the management of the association, except for those actions outlined in the executive committee charter.”

“The organization has a board development committee which is charged with determining the slate of officers and nomination of new directors for the governing body. The board development committee recommends candidates for election to the university president and the board. The chair of the university board of trustees shall appoint at least one representative to the board of directors and the executive committee of the alumni association. The president of the university, or his or her designee, shall also serve on the board of directors and the executive committee of the alumni association. The university board of trustees shall approve all board appointments to the alumni association.”

“Per the florida excellence in higher education act of 2018, signed into law on march 11, 2018, the university board of trustees shall approval board appointments to the florida state university alumni association.”

“The fsu foundation's cfo reviews forms 990 and 990-t with the president and resolves any issues or questions with the independent accounting firm that prepares the forms. It is the fsu foundation's cfo and president's responsibility to confirm that these forms represent the association's financial condition for the period being reported and do not contain any untrue statements or omit any material facts. The association's board of directors delegated to the audit & finance committee the responsibility for the final review of the draft forms 990 and 990-t. Once the audit & finance committee's review is complete, the draft forms 990 & 990-t are provided to each voting board member of the board of directors prior to filing the forms with the irs. Distribution may be in the form of electronic mail, notification of a link to a website or actual mailing of the document.”

“Annually all directors are asked to complete a conflict of interest form. The board staff liaison monitors the process to ensure that completed forms are returned by all members with individual follow up, when necessary. Hard copies of all forms are retained. It is the responsibility of the president and ceo to inform the board chair and committee chairpersons of any existing conflicts so that they can be sure that board members recuse themselves from any discussions and/or actions including votes on issues where there is a conflict of interest. No director may vote on any matter in which that director has a conflict of interest. Additionally, the minutes from that board meeting shall reflect that a disclosure was made that the director having a conflict of interest abstained from voting. A director who is uncertain of a conflict of interest may request the board or executive committee to resolve the uncertainty by majority vote.”

“Compensation for management is reviewed and set by the president of florida state university, a related organization, or his designee, in accordance with the university's policies. These policies require that comparable data be used to determine that management is compensated fairly and competitively when compared to similar roles in other alumni associations nationally.”

“The association's governing documents and conflict of interest policy are available upon request. The association's financial statements, forms 990 and 990-t are available on the association's website and upon request for the same period of disclosure as set forth by irc section 6104(d).”

“All employees of the florida state university alumni association are employees of florida state university, a related organization. During calendar year 2019 there were 33 employees primarily dedicated to working for the florida state university alumni association.”

“There has been no change in the process from prior year.”