The Florida State University Alumni Association

“There shall consist with the board of directors an executive committee which shall consist of the board chair, chair-elect, vice chair, secretary, treasurer, immediate past chair (collectively, the "officers"), the president, and the president of the university or the president's designee. The chair shall have the privilege of appointing two additional members of the executive committee from among the directors. This committee shall have and excercise all of the authority of the board in the management of the association, except that such executive committee shall not be empowered to take action with respect to: 1. Electing officers and appointing other officials 2. Amending bylaws 3. Filling vacancies and new directorships to the board 4. Removing association officers or directors 5. Authorizing or consummating individual transactions or expenditures in excess of $50,000 annually, except when contemplated by the association's approved budget. 6. Authorizing action regarding loans and the pledging of assets.”

“The organization has a board development committee which is charged with determining the slate of officers and nomination of new directors for the governing body. The board development committee recommends candidates for election to the university president and the board. The chair of the university board of trustees shall appoint at least one representative to the board of directors and the executive committee of the alumni association. The president of the university, or his or her designee, shall also serve on the board of directors and the executive committee of the alumni association. The university board of trustees shall approve all board appointments to the alumni association.”

“The florida state university board of trustees shall approve all board appointments to the alumni association.”

“Management reviews the form 990 & 990-t and resolves any issues or questions with the independent accounting firm that prepares the forms. It is management's responsibility to confirm that these forms represent the association's financial condition for the period being reported and do not contain any untrue statements or omit any material facts. The association's board of directors delegated to the audit & finance committee the responsibility for the final review of the draft forms 990 and 990-t. Once the audit & finance committee's review is complete, the draft form 990 & 990-t are provided to each voting board member of the board of directors prior to filing the forms with the irs. Distribution may be in the form of electronic mail, notification of a link to a website or actual mailing of the document.”

“All board members review and complete the conflict of interest form each year at the fall board meeting. No director may vote on any matter in which that director has a conflict of interest. Additionally, the minutes from that board meeting shall reflect that a disclosure was made that the director having a conflict of interest abstained from voting. A director who is uncertain of a conflict of interest may request the board or executive committee to resolve the uncertainty by majority vote.”

“Compensation for management is reviewed and set by the president of florida state university, a related organization, or his designee, in accordance with the university's policies. These policies require that comparable data be used to determine that management is compensated fairly and competitively when compared to similar roles in other alumni associations nationally.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request for the same period of disclosure as set forth in irc section 6104(d).”

“The business code for sponsorships has been updated from the prior year to 541800, consistent with treatment of sponsorship payments that do not qualify for statutory exclusion under section 513(i)(1). These sponsorship payments constitute advertising because they are not qualified sponsorship payments. This is consistent with the prior year 990-t which reported a single unrelated business activity code, 541800 for advertising.”

“There has been no change in the process from prior year.”