Palm Beach CIVIC Association Inc

“Relationships between board members were as follows: Bob Wright and Susan Keenan Wright Husband and Wife Bob Vila and Diana Barrett Husband and Wife Garrison D. Lickle and Renee K. Lickle Mother & Son David S. Mack and William L. Mack Brothers Leo A. Vecellio, Jr. and Kathryn Vecellio Husband & Wife”

“The Organization has members which may be residential, corporate or by sponsorship. Members are required to contribute annual dues to sustain the Organization in accomplishing its mission.”

“Directors shall be elected by the vote of the general membership at the annual meeting of the general membership of the Civic Association. Directors elected at the annual meeting of the general membership of the Civic Association shall hold office for one-year terms. The board shall designate annually, 17 of its members to constitute members of the Executive Committee. The executive committee serves at the pleasure of the board and runs the organization on a day-to-day basis. The board shall designate annually not less than five of its members to serve on the executive committee for a term of three years. There shall be not more than 17 members of the executive committee each serving staggered three-year terms with approximately one third of the executive committee up for election by the board each year”

“Ultimately, all decisions of the governing body (the Executive Committee), are subject to approval by the Board who can vote the executive committee members out of office at the next annual meeting. In addition, all changes to the bylaws are subject to approval by the membership. The Board shall have the power to remove any director, either with or without cause, at any meeting of the Board. The Executive Committee may remove any officer at any time, either with or without cause.”

“A copy of the Form 990 is given to the President, Treasurer, Audit Committee and/or Audit Committee Chair and Executive Committee for their independent review and approval, before the tax return is filed.”

“All conflicts of interest are to be immediately reported to the Governance Committee and the Chairman of the executive committee. They are then recorded in the minutes of an executive committee meeting and the committee determines the appropriate action needed to address the conflict. A member who has a conflict shall not participate in any executive committee discussion, or other association committee discussion, in which the subject of the conflict is at issue.”

“The compensation committee reviews and approves the compensation of the president/CEO by comparison to market data.”

“The Organization makes its governing documents available to the public, upon request. Digital copies of the Form 990 are also available on Guidestar.org.”

“The Organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“Consistent with prior year, the Organization audit committee assumes responsibility for the oversight of the audit of the Organization's financial statements and the selection of an independent auditor. The executive committee is responsible for the final approval of the audited financial statements.”