Georgia Mountains Hospice Inc.

“During the year, minutes of the executive committee meetings were not maintained due to the fact that any decisions arrived at during the executive committe meetings were still subject to full board approval. As such, these motions were documented in the minutes of the full board meetings.”

“Prior to the filing of the form 990, the organization's management performed a formal review of a draft copy of the form 990 as provided by the cpa firm that prepared the return. Management directed any questions and concerns that arose during their review to the cpa firm for further understanding and/or corrections. Once management was comfortable with the contents of the form 990, an updated draft of the form 990 was presented to the executive committee of the board of directors for their review and approval and then to the full board. Once the draft was approved by the board, a final copy of form 990 was filed with the irs.”

“All members of the board of directors, contractors, and agency employees must disclose actual and potential conflicts of interest to the organization via a "potential conflict of interest declaration." this declaration must be completed prior to the individual serving the organization and and must be updated when changes occur. The executive director reviews all declarations and reports a summary of declarations to the board of directors as requested.”

“The board of directors determines a set percentage raise to be paid to each employee of the organization on the anniversary of their employment. The percentage does not differ between positions as it is not based on a performance review. For fiscal year 2019, the amount of salary increases was set at 2 percent.”

“Any information related to the tax exempt status of georgia mountains hospice, inc., is available upon request from the organization.”

“Governing documents are available via the georgia secretary of state website at https://sos.georgia.gov. All other governing documents, the organization's conflict of interest policy, and its latest financial statements are available upon request during business hours.”

“The organization is governed by a board of directors, which is elected in a manner consistent with state corporate law. The board of directors has chosen to delegate certain responsibilities to an executive committee consisting of a chairperson, vice chair, treasurer, and secretary. Responsibilities delegated to the executive committee include but are not limited to oversight and involvement in the design and implementation of the organization's internal control procedures, monitoring of mangement's activity, financial oversight, and committee appointment. However, all decisions made on behalf of the organization are still subject to approval by the full board of directors.”