Methodist Family Services of Philadelphia

“The executive committee is comprised of the chairperson, vice-chairperson(s), secretary, treasurer and president (without vote). The executive committee may exercise all of the powers of the board of directors when the board of directors is not in session, and shall report its actions to the board at the next meeting of the board. A quorum of the committee members must be present. Exceptions to the power and authority of the executive committee are as follows: (a) the filling of vacancies on the board (b) the adoption, amendment or repeal of the governing documents (c) the amendment or repeal of any resolution of the board (d) action on matters committed by the bylaws or by resolution of the board to another committee of the board”

“As part of the transitioning of leadership within the fiscal department, management of methodist home for children (a related public charity), the parent, had engaged with robert half mangement resources to provide, the parent, with an interim chief financial officer to oversee the financial management of the parent and its related public charities of methodist services and methodist home for children foundation. These individuals provides those duties and oversight under the direct supervision of both the president and ceo and board of directors. These services began on december 1, 2019 and continued through the end of the fiscal year. For the fiscal year ended june 30, 2020, fees in the amount of $126,631 were paid to robert half mangement resources by the parent.”

“Methodist home for children (mhc), a related 501(c)(3) public charity, is considered the "sole member" for purposes of this question.”

“The board of directors are elected annually by mhc.”

“In order to amend the governing documents, written approval of the amendment must be obtained from mhc.”

“The form 990 is prepared by an independent accounting firm. All officers will receive a draft copy of the form 990 along with all comments for changes prior to filing. The final copy will be sent to the officers and board of directors through email prior to filing with the internal revenue service.”

“Officers, directors and key employees are required to disclose annually interest that could give rise to conflicts. The annual disclosures are reviewed by the board chair and the final determination as to whether a conflict exists is determined by the joint officers committee. If any director is involved individually, or as part of a business or professional firm, in the organization's business transactions or professional services they must timely disclose such a relationship and must recuse themselves when matters of such transactions are discussed and/or voted upon, and will be required to leave the meeting if such is requested by another director in attendance.”

“After input is sought from board members, the board chair responds to the annual summary of goals and objectives by conducting the annual performance evaluation with the senior vice president/executive director. Following the evaluation a review of national and state salary surveys (typically the alliance for children and families and the pennsylvania council of children, youth and family services respectively) is conducted by the chair in consultation with board leadership to set the salary and 457(b) plan contributions for the coming year. Salary adjustments following annual performance reviews of other key leadership positions (president/ceo, other vice presidents) are conducted by mhc with methodist services board member input. Salary adjustments fall into 3 categories, but are not always changed each year. 1. Cost of living adjustment (annually approved by the human resources committee), 2. Salary adjustment according to trends, and 3. Recognition for high performance in the given year. The process, deliberation and final decision are timely documented in the board minutes. Form 990, part vi, section b, line 15b: though the compensation review process noted above covers the top management official and other internally designated key leadership positions, no other compensated employee meets the internal revenue service definition of other officer or key employee, and as such the response to this question is required to be no.”

“The organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request.”