Stokes Partnership For

“The organization is the contract administrator for the nc pre-k program for stokes county and receives funding through the nc division of child development and early education (dcdee). Dcdee requires that every county have a pre-k committee which has specific purposes and mandates as dictated by dcdee, including required committee membership and mandated committee chairs. This governing committee is a stand-alone committee and is separate and apart from the organization's board, although the board facilitates the meetings.”

“The form 990 is reviewed and signed by the finance manager and executive director and is made available to the finance committee as well as any other board member thatwishes to review it.”

“The conflict of interest policy is signed by all board members. Each board member is required to complete a disclosure form at the march board meeting each year. At meetings board members declare conflicts and recuse themselves from discussions or voting if conflicts exist. A spreadsheet is maintained by the executive director when necessary in conducting board votes.”

“The organization's executive director's compensation and fringe benefits are approved by the board of directors.”

“Pay grades have been established and approved by the board of directos. Each employee is placed into a pay grade based on their job description, experience, education, and length of service.”

“Copies of the organization's governing documents, conflict of interest policy, financial statements, and form 990 are maintained in stokes partnership for children's offices and are available upon request.”

“Use of non-professional volunteer services - non-professional volunteers are individuals who provide services to smart start, but are not required to have specialized skills or education for the services they provide. This category includes members of the board of directors who attend board meetings or committee meetings and outside individuals who serve on committees or volunteer at partnership functions. Each fiscal year, the rate at which non-professional volunteer hours will be valued changes. The rate is communicated by the north carolina partnership for children to all local partnerships. Per legislative requirement, this is based on the statewide average wage rate listed in the most recent annual employment and wages in north carolina report. In order to use the non-professional volunteer rate and to report non-professional volunteer hours as a contribution, a time sheet that details the days, hours, and type of volunteer activity must be provided. This time sheet must be signed by both the volunteer and a representative of the organization. Use of professional volunteer services - professional volunteer hours encompass the services of a lawyer, accountant, doctor, teacher, etc. The hours and services they donate must relate to their professional expertise in order to value their time as a professional service. The value of their time would then be at a higher rate that a non-professional service; it would correlate to their normal billing rates. In order to value a person's time at the professional rate of service, the time and value of the services must be documented. It must also be documented that this is a professional providing the service and that this service would had to have been purchased had it not been donated. For the fiscal year ending june 30, 2024, the calculated total value of volunteer hours was 27,050.”

“Program coordination and evaluation: coordination of policies, procedures, and daily practices of service delivery, including monitoring in-house and direct service-provider activities as to the delivery of services and adherence to specific terms and conditions of provider contracts.”

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