Habitat for Humanity of the Charlotte Region

“The executive committee consists of the chair, the vice chairs, the secretary, the treasurer, the chair of the development committee, the chair of the family services committee, the chair of the personnel committee, the chair of the nominating committee, the chair of the finance committee, chair of the audit committee, and the president. The executive committee is accountable to the board of directors and shall have and may exercise all the powers of the board in between board meetings, except for specifically named powers listed in the organization's bylaws. Meeting of the executive committee shall be held at such time and place as may be determined by the president. A majority of the directors shall be present in person, linked by telecommunication, or by proxy to constitute a quorum for the transaction of business. Meetings of the executive committee may also be conducted by conference call, video conference, electronic mail or any other means of communication offered by the board, from time to time, as established by the chair of the executive committee. The executive committee is accountable to the board of directors and shall have and may exercise all the powers of the board in between board meetings, except that the executive committee shall not have the power to adopt the budget or to take any action which is contrary to, or a substantial departure from, the direction established by the board, or which represents a major change in the affairs, business, or policy of the corporation. Business shall be transacted by a majority vote of the members of the executive committee present or represented by proxy. The executive committee shall submit to the board of directors at the next board meeting a report on any action taken by the executive committee since the last board meeting.”

“A draft will be provided to the audit committee members for review. A conference call is held with audit committee and the representative of the independent accounting firm in order to address any concerns, answer any questions, and approve the draft of the 990. After the audit committee approves, the 990 is sent to each board member for review prior to the october board meeting. At the october board meeting, the full board votes to approve the filing of the 990 by the nov. 15th deadline.”

“Board members are required to review the conflict of interest policy annually. In addition, any time throughout the year that a board member offers or bids to perform work for the organization, he or she is informed that the work must be done pro bono or at cost, with adequate documentation, to prevent the individual from profiting from the engagement.”

“Every three years (or more frequently if necessary), the compensation for each habitat charlotte position and employee will be reviewed by the board of directors and/or personnel committee. The compensation review is based on a variety of factors, including, but not limited to, the education, experience, qualifications and prior performance of the employee; the expertise required for the position; the compensation paid to similarly-qualified persons in functionally-comparable positions; and the compensation offered by organizations similar to habitat charlotte. Comparable salary information is obtained from compensation studies conducted by employer and human resources organizations as well as other large habitat for humanity affiliates.”

“The organization makes its form 990 available to the public by posting on its website, as well as allowing posting on other websites such as guidestar.org and charitynavigator.org. Photocopies of recent filings of the form 990 and 990-t are available upon request at the administrative office of the organization.”

“Photocopies of the governing documents, financial statements, and conflict of interest policy are available upon request at the administrative office of the organization. The financial statements are also available on the organization's website, www.habitatcharlotte.org.”

“The process has not changed from the prior year.”