Bluefield State University Foundation Inc.

“Practices or policies, if any, regarding documentation the organization used to contemporaneously document the meetings held or written actions undertaken during the year by committees with the authority to act on behalf of the governing body: the organization did not contemporaneously document the meetings held or written actions undertaken during the year by committees with the authority to act on behalf of the governing body.”

“Process, if any, the organization uses to review the form 990: the form 990 is provided to the board of directors upon request.”

“Process for consistently monitoring and enforcing compliance with the conflict of interest policy: an annual disclosure statement shall be circulated to all board memebers in addition to disclosures being required at any time conflicts of interest may occur. The written notices of disclosures shall be filed with the executive director of the foundation or the chairman of the board. At the meeting of the top governing body, all disclosures of real or perceived conflicts of interest shall be noted for the record in the minutes. Those who beleive they might have a conflict real or perceived, in addition to filing a notice of disclosure, must abstain from 1) participating in discussions or deliberations with respect to the subject of the conflict 2)using his or her personal influence to affect deliberations, 3)making motions, 4)voting, 5)executing agreements, or 6)taking similar actions on behalf of the organization where the conflict of interest might pertain by law, agreement, or otherwise. At the discretion of the top governing body or a committee thereof, a person with a real or perceived conflict of interest may be excused from all or any portion of discussion or deliberations with respoect to the subject of the conflict. The president and board chair shall ensure that all members of the foundation board are made aware of the organization's policy with respect to conflicts of interest.”

“Process for determining compensation of the organization's executive director: the compensation for the organization's executive director was determined based on an annual salary and benefits supplement approved by the board of directors.”

“How the organization makes its governing documents, conflict of interest policy, and financial statements available to the public: the organization's governing documents, financial statements, and other documents are made available to the public upon request. In addition, the organization's form 990 is available on the website for the national center for charitable statistics at: http://nccsdataweb.urban.org/pubapps/showvals.php?ft=bmf&ein=xxx-xx-xxxx.”

“Summit community bank - 500 federal street, bluefield, wv 24701.”