Mobile Meals Foundation

“Each year after the 990 is prepared, the audit and finance committee meets to review a draft of the document. Questions are answered and any necessary changes are noted at this time. The form is reviewed at a scheduled board meeting, and the form is then signed and filed.”

“Board and committee members of the organization and key employees submit annual reports regarding any conflicts of interest and, if not previously disclosed, will make disclosure before any relevant board or committee action. These reports are reviewed by the executive committee which attempts to resolve any actual or potential conflicts and, in the absence of resolution, refers the matter to the board of directors. If a board, committee or staff member has an interest in a proposed transaction with the organization in the form of a significant personal financial interest in the transaction or in any organization involved in the transaction, or holds a position as trustee, director or officer in any such organization, they must make full disclosure of such interest before any discussion or negotiation of such transaction. Any board, committee or staff member who is aware of a potential conflict of interest with respect to any matter coming before the board or committee shall not be present for any discussion of or vote in connection in the matter.”

“Mobile meals foundation will, upon request, make available to the public its forms 990, governing documents, conflict of interest policy, and financial statements as required by law. The agency's forms 990 can also be reviewed at www.guidestar.org. Procedure: form 990 for the most current 3 years on the day of request for requests made in person. Individuals wanting a copy of these records will be charged for photocopying at the amount not to exceed that allowed by law. The organization will honor written requests for records, if payment for photocopying and postage is made within 30 days. The organization will not honor requests for records made over the telephone. A record of examiners will be maintained. Individuals currently serving on the board of directors will have access to all organization records upon request. All requests will be recorded on the record review log.”