Valley Comprehensive Community Mental Health Center Inc.

“Valley will distribute the final version of the form 990 to all board members before filing. Additionally, the form 990 will be formally reviewed in advance of filing by the finance committee using a form 990 checklist.”

“The directors and all employees shall receive a copy of the conflict of interest policy and be advised of individual responsibilities to comply with the provisions of the policy. New directors and employees shall receive a copy of the policy and form during their orientation periods. The secretary/treasurer shall distribute, at least annually, to all directors, managers, supervisors and other employees who have material decision making authority a conflict of interest disclosure form. The secretary shall maintain files of all completed disclosure forms. All memoranda of requests for decision or decisions made by the president or the chief executive officer concerning conflict disclosures or rulings shall be forwarded to the secretary/treasurer of the corporation for filing and monitoring. The secretary/treasurer shall report any material disclosure to the executive committee for review and action. The secretary/treasurer shall make available to the independent auditors the files and correspondence related to disclosure forms and decisions related thereto.”

“It is the goal of valley comprehensive community mental health center (vccmhc) that compensation paid is fair to employees. Several factors are used in determining wages. These include but are not limited to the job duties assigned to the position as compared to the duties of other positions, the educational requirement necessary for the employee to perform the job, the previous experience needed to perform the job, the rates of pay for like positions in the area and in businesses of a similar nature to vccmhc and the budgetary constraints of the company. The board of directors is responsible for the continuous maintenance and administration of the compensation plan as it applies to the position of chief executive officer. During deliberations of the search committee, the above listed items where taken into consideration. Also, a salary review was done using data from other west virginia comprehensive behavior healthcare centers. A recommendation for hire along with the rate of pay to be offered was made by the search committee (comprised of members of the board of directors) to the entire board of directors (bod), which is the governing body of vccmhc. The bod met to discuss the candidates and then voted to offer the job and the rate of pay discussed. Minutes of this board meeting will reflect this discussion and vote. Once the job offer was made and the starting wage was accepted by the candidate, this was also reflected in the bod minutes. The chair of the bod then directed the human resources director (hrd) to implement this offer. An employment agreement as well as a personnel action form was initiated by the hrd with the effective date as voted on by the bod. This employment agreement was signed by both the chair of the bod as well as the new ceo.”

“The management team is responsible for continuous maintenance and administration of the compensation plan for officers to assure that the plan is functional as work requirement changes in the various departments and as conditions change in the labor market. The above stated information also applies to the recently filled position of chief financial officer. During the hiring process for this position, the above listed items where taken into consideration. A salary review was also done using data from other west virginia comprehensive behavior healthcare centers. The management team, comprised of the ceo, chief operation officer, director of quality management and director of human resources, interviewed the candidates, conducted reference checks then met to discuss the job offer and rate of pay. Once the job offer was made and the starting wage was accepted by the candidate, the ceo directed the human resources director (hrd) to implement this offer. A personnel action form was initiated by the ceo with the effective date as negotiated with the candidate.”

“Valley is mandated by the west virginia healthcare (wvhca) authority to publish its annual financial statements. Valley elects to publish its audited financial statements in the local newspaper. Additionally, the wvhca keeps on file, the audited financial statements, which are available for public inspection and photocopying at the authority at 100 dee drive in charleston wv. Valley's governing documents and conflict of interest policy are available upon request.”

“Contracted services 1,771,318 30,704 0 other misc. Contract services 57,635 181,910 0”