Lovettsville Game Protective Association

“All members of the non-profit LGPA association have voting rights. Yearly elected governing board members each have voting rights. Yearly elected governing board members each have voting rights for decisions reserved in the bylaws to the governing body.”

“The membership at large non-governing members elects the members of the governing body on a yearly basis to serve 1 to 2 year terms. President Vice President Secretary and Treasurer are elected to 1 year terms. Directors and Sgt. at Arms are elected to 2 year terms.”

“Committees appointed by the governing body to focus on assessing and recommending association activities submit meeting minutes to the governing bodys Secretary to be voted upon at monthly board and or membership meetings. Written actions and decisions are incorporated into the Monthly Secretarys Report.”

“A copy of the Form 990 is submitted to the Governing Board of the Association for review during our monthly meeting. The Treasurer reviews the Form entries and Federal Tax to be paid if required. The Governing Board votes on whether or not the Form 990 should be accepted by the Association and instructs the Treasurer to submit the Form to the IRS. Members of the Association are provided a summary report of the taxes. They receive monthly Treasurers Report during the year that covers all income and expenses of the Association.”

“The Association provides a general statement on its organization website stating that the Associations governing documents conflict of interest policy and financial statements are available to the public by submitting a request to the Association via its website.”

“| Explanation:| The Association provides a general statement on the organizations website state that the Associations governing documents conflict of interest policy and financial statements are available to the public by submitting a request to the Association via its website.”

“| Explanation:| The Association is an all-volunteer organization. No governing body members are compensated nor are general members.”

“| Explanation:| The $1,200,811 amount in 1f represents the total dollar amount obtained from the purchase value of the conservation easements secured in 2023. This amount was the primary source for financing the Associations renovation of its meeting and rental facility.”

“| Explanation:| Line 10a - This amount was the total cost basis for the Conservation Easements in 2023. Line 10b - No depreciation has been taken in 2024.”

“| Explanation:| LGPA donates use of the Associations Hall to local government and non-profit organization functions. The Hall is also available pro bono to the local community for memorial services memorial dinners and similar events. The Association donates the food catering for memorial dinners. LGPA also maintains the little league ball field on its property for the local little league and its farm property with lake for scout events. LGPA donates all food catering clean-up services and landscaping and moving services for these events. $2,100 worth of grocery cards were donated to Western Loudoun Food Bank to feed local families. $1000 food catering donations made for two memorial services in 2024. A $409 donation of meeting space and food service was made to the Loudoun County Blood Drive.”

“| Explanation:| The Association uses a standard cash income and expense account system. The Treasurer uses Quick Books to track and report on income and expense on a monthly basis.”

“| Explanation:| The Association completed a major renovation of its meeting and rental Hall during 2024. The majority of the Associations expenses in 2024 were related to construction engineering HVAC replacement electrical grounds and parking renovations.”