Atlantic Coast Chapter National

“Members of this chapter are classified as permanent members or temporary members. Permanent members are those members who have a permanently established place of business in this chapter's jurisdiction and who have applied for and been accepted in due form to membership in this chapter. Temporary members are those persons who are members of the national association and meet the requirements of permanent members except that they do not maintain a permanent place of business in this chapter's jurisdiction. Each member shall submit an application for membership to be referrred to the board of directors for approval. Each member in good standing will have the following number of votes: one vote from one to the first 75,000 man hours, one additional vote for any man hours in excess of 75,000 up to and including 150,000 man hours; and one additional vote for any man hours in excess of 150,000 man hours.”

“The election of members of the board of directors shall be held every two years in the december prior to the beginning of the fiscal year. The divisions of the organization elect directors in the fall meeting. The newly elected board members elect officers at the first meeting after the fall divisional elections.”

“The board is empowered to act on all matters, except by-law amendments at regularly scheduled meetings held at least once a month. By-law amendments must be approved at a properly scheduled membership meeting.”

“The 990 is reviewed by the executive director and the board of directors before the return is filed.”

“The board members are required to initially sign a statement acknowledging that they understand and agree to abide by the conflicts of interest policy. This policy is reviewed every year at the board's december meeting. Any new or potential conflicts will be documented in the minutes. In the event that a board member has a potential conflict of interest during the year, such board member shall recuse himself/herself from all discussions or vote on the matter.”

“The independent budget compensation committee uses guidestar to obtain 990's of similar organizations for comparative analysis. The committee reviews comparable associations in order to determine the appropriate salary for the organization's top officials. This process is documented in the board minutes.”

“The organization's governing documents, conflict of interest policy and financial statements are made available to the public upon request.”