American Association for Dental Oral and Craniofacial Research

“Aadr membership voted to approve the following changes to the aadr constitution recommended by the aadr board and council: language was changed to split the current institutional section into an institutional section (representing university, non-profit and government entities) and a corporate section. This was recommended to better serve the needs of the education members and the corporate members. Revisions also clarify that iadr scientific groups/networks are represented through divisional representatives from the iadr, as opposed to aadr group chapters which no longer exist.”

“The association is organized as a non-profit corporation with members.”

“The vice-president and treasurer shall be elected from among the active members by ballot of the membership. The incumbent president-elect and vice-president shall be advanced automatically to the next higher office at the end of their then-current terms of office.”

“A proposed amendment to the constitution may be presented at any annual meeting of the council, and thereupon becomes a special order of business for a vote of the membership by mail prior to the succeeding annual general session.”

“The senior director of finance and executive director/board secretary review the 990 prior to presenting it to the performance monitoring and audit committee for review and approval. Once approved, an electronic copy is made available to the full board. The executive director/board secretary then authorizes the electronic filing of the return.”

“The standard of behavior at the association is that all staff and board members scrupulously avoid conflicts of interest between the interests of the associations, on the one hand, and personal, professional, and business interests on the other. This includes avoiding potential and actual conflicts of interest, as well as perceptions of conflicts of interest. At least annually, each employee and board member is required to complete and sign a conflict of interest statement disclosing all potential conflicts. In the course of meetings or activities, the board member is required to disclose any interest in a transaction or decision where they (including their business or other non-profit affiliations), thier family and/or their significant other, employer, or close associates will receive a benefit or gain. The board then decides whether the member with a conflict must recuse themselves from that particular discussion or decision.”

“At every december joint boards meeting of aadr and iadr, there is a performance review of the executive director with the entire boards followed by an executive session where every board member has an opportunity for input. After the meeting, the board operations committees of iadr and aadr provide written performance appraisals to the executive director and agree to performance goals for the following year. Based on the performance appraisal as well as other factors, including the overall fiscal health of the associations, the inflation rate in the washington dc area, and benchmarking of salaries to ceos of similar organizations, the board operations committees agree to a salary increase.”

“The organization's constitution and bylaws, conflict of interest policy, and financial statements are available on our web site. Copies of our form 990 are available upon request.”

“The performance monitoring and audit committee is responsible for reviewing and approving the external audit firm selection process as recommended by the executive director and selecting the external audit firm on the recommendation of the executive director; reviewing the external audit report annually, evaluating findings, and assessing recommendations submitted by the executive director in response to the findings; briefing the board on external audit findings and recommending action by the executive director and the board in response to these findings; and monitoring the implementation of actions taken in response to the external audit report. This process has not changed from the prior year.”