Ad Fontes Educational Trust

“990 review (by board before filing) - description of steps taken i. Once the 990 is prepared, it is sent electronically to all trustees. Ii. All trustees are responsbile to review the form 990, taking this opportunity to provide the organization with essential, hands-on leadership. Iii. The trustees send written comments regarding form 990 or a simple statement of approval to the board treasurer. Iv. The treasurer sends copies of all communication from the trustees to the business manager. These copies are retained with the organization's copy of the form 990.”

“Conflict of interest policy - description fo compliance monitoring i. Any afet trustee or officer or employee who wants to spend or otherwise obligate afet's resources and who stands to benefit from the resulting transaction has a duty to first disclose that conflict of interest to the afet board of trustees. The disclosure should be made via the chairman of the board of trustees, or in his or her absence, via the vice chairman of the board. Ii. Following full disclosure of a possible conflict of interest the board of trustees shall discuss the matter and determine by vote whether a conflict of interest exsists and, if so, the board shall vote to authorize or reject the transaction or take any other action deemed necessary to address the confict in keeping with god-honoring, ethical oversight, and with the goal of protecting afet's best interests. Both votes shall be by a majority vote, without the presence or the vote of any interested trustee. Iii. No member of the board of trustees or officer shall participate in any discussion at a board meeting or vote on any matter in which he or she or a member of his immediate family has potential conflict of interest due to having material economic involement regarding the matter being discussed. When such a situation presents itself the trustee must announce his or her potential conflict of interest to the board, disqualify himself or herself, and be excused from the board meeting until discussion is completed and a decision regarding the matter is made by non-biased, disinterested trustees. The only exception is that he or she may be called upon by the presiding officer of the board meeting to provide clarifying information, unless a disinterested trustee objects, in which case a decision will be made by majority vote of the board to exclude or permit the clarifying information. Iv. Upon commencement of their service, a copy of this policy shall be given to all trustees and officers and employees who are in a position to make decisions about spending or otherwise managing afet's resources. At that time, they shall sign and date that they have read and understood the policy and disclose in writing any exceptions to the policy of which they are aware.”

“Ad fontes educational trust will review and respond to requests from the public for governing documents, conflict of interest policy, and financial statements in accordance with applicable state and federal laws.”