Civic Intelligence

Aylett Country Day School Inc

EIN 54-0802840 • 501(c)3 • Millers Tavern, VA

View Organization Page

Profile

The mission of aylett country day school (acds) is to develop children's full potential in a creative, nurturing environment. Acds is committed to academic excellence through an innovative, enriching curriculum. Acds community is dedicated to building character and where students can succeed personally, academically, artistically, and in athletics.

PO Box 70Millers Tavern, VA 23115

www.acdspatriots.net

Siviq Scores

Precomputed percentiles relative to similar nonprofits. These scores are descriptive rather than judgmental.

Liabilities / Assets

54th percentile

0.09x

Higher debt load relative to assets than 54% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Source year 2025

Liabilities / Revenue

57th percentile

0.12x

Higher debt load relative to revenue than 57% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Source year 2025

Net Margin

54th percentile

6.2%

Higher net margin than 54% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Source year 2025

Top Officer Pay

40th percentile

$0

Higher top officer pay than 40% of similar nonprofits.

Top officer pay equals 0.0% of source-year revenue.

501(c)3 • $1M-$5M nonprofits • Source year 2025

Asset Growth

64th percentile

8.9%

Faster asset growth than 64% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Annualized from 2024 to 2025

Revenue Growth

56th percentile

11%

Faster revenue growth than 56% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Annualized from 2024 to 2025

Balance Sheet
Liabilities / Assets54th percentile

Assets

Up

$2,592,572

Up $303,003 (+13%) from 2023

Liabilities

Up

$276,767

Up $44,226 (+19%) from 2023

Net Assets

Up

$2,315,805

Up $258,777 (+13%) from 2023

Operations
Liabilities / Revenue57th percentileNet Margin54th percentile

Revenue

Up

$1,944,503

Up $43,865 (+2.3%) from 2023

Expenses

Up

$1,952,123

Up $141,739 (+7.8%) from 2023

Net Income

Down

-$7,620

Down $97,874 (-108%) from 2023

Trend Graphs

Balance Sheet Trend

Asset Growth64th percentile

Grouped bars show assets, liabilities, and net assets across loaded filings.

$3.0M$2.0M$1.0M$0Assets 2011: $2,082,971Liabilities 2011: $523,680Net Assets 2011: $1,559,2912011Assets 2012: $1,939,569Liabilities 2012: $376,246Net Assets 2012: $1,563,3232012Assets 2013: $1,995,957Liabilities 2013: $342,047Net Assets 2013: $1,653,9102013Assets 2014: $1,904,219Liabilities 2014: $321,813Net Assets 2014: $1,582,4062014Assets 2015: $1,700,353Liabilities 2015: $290,387Net Assets 2015: $1,409,9662015Assets 2016: $1,476,506Liabilities 2016: $290,783Net Assets 2016: $1,185,7232016Assets 2017: $1,529,230Liabilities 2017: $283,881Net Assets 2017: $1,245,3492017Assets 2018: $1,614,360Liabilities 2018: $299,664Net Assets 2018: $1,314,6962018Assets 2019: $1,748,885Liabilities 2019: $309,670Net Assets 2019: $1,439,2152019Assets 2020: $1,905,214Liabilities 2020: $431,112Net Assets 2020: $1,474,1022020Assets 2021: $2,050,045Liabilities 2021: $340,258Net Assets 2021: $1,709,7872021Assets 2022: $2,235,840Liabilities 2022: $312,761Net Assets 2022: $1,923,0792022Assets 2023: $2,289,569Liabilities 2023: $232,541Net Assets 2023: $2,057,0282023Assets 2024: $2,592,572Liabilities 2024: $276,767Net Assets 2024: $2,315,8052024

Highlighted filing

2024

Assets$2,592,572
Liabilities$276,767
Net Assets$2,315,805
Open 2024 Filing

Operations Trend

Revenue Growth56th percentile

Revenue, expenses, and net income by year, with the latest filing highlighted.

$2.0M$1.0M$0-$1.0MRevenue 2011: $1,479,920Expenses 2011: $1,635,606Net Income 2011: -$155,6862011Revenue 2012: $1,464,090Expenses 2012: $1,473,167Net Income 2012: -$9,0772012Expenses 2013: $1,377,2692013Revenue 2014: $1,260,985Expenses 2014: $1,367,569Net Income 2014: -$106,5842014Revenue 2015: $1,120,208Expenses 2015: $1,266,117Net Income 2015: -$145,9092015Revenue 2016: $1,093,480Expenses 2016: $1,266,905Net Income 2016: -$173,4252016Revenue 2017: $1,031,609Expenses 2017: $997,323Net Income 2017: $34,2862017Revenue 2018: $1,392,943Expenses 2018: $1,254,114Net Income 2018: $138,8292018Revenue 2019: $1,502,092Expenses 2019: $1,396,434Net Income 2019: $105,6582019Revenue 2020: $1,482,426Expenses 2020: $1,436,107Net Income 2020: $46,3192020Revenue 2021: $1,567,670Expenses 2021: $1,450,615Net Income 2021: $117,0552021Revenue 2022: $1,914,721Expenses 2022: $1,620,046Net Income 2022: $294,6752022Revenue 2023: $1,900,638Expenses 2023: $1,810,384Net Income 2023: $90,2542023Revenue 2024: $1,944,503Expenses 2024: $1,952,123Net Income 2024: -$7,6202024

Highlighted filing

2024

Revenue$1,944,503
Expenses$1,952,123
Net Income-$7,620
Open 2024 Filing

Filings

Most recent year

2024 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$2,592,572
Liabilities
$276,767
Net assets
$2,315,805
Revenue
$1,944,503
Expenses
$1,952,123
Net income
-$7,620
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Detailed filing. Detailed filing data is available for this year.$2.59$0.28$2.32$1.94$1.95$0.01
2023Detailed filing. Detailed filing data is available for this year.$2.29$0.23$2.06$1.90$1.81$0.09
2022Detailed filing. Detailed filing data is available for this year.$2.24$0.31$1.92$1.91$1.62$0.29
2021Detailed filing. Detailed filing data is available for this year.$2.05$0.34$1.71$1.57$1.45$0.12
2020Detailed filing. Detailed filing data is available for this year.$1.91$0.43$1.47$1.48$1.44$0.05
2019Detailed filing. Detailed filing data is available for this year.$1.75$0.31$1.44$1.50$1.40$0.11
2018Detailed filing. Detailed filing data is available for this year.$1.61$0.30$1.31$1.39$1.25$0.14
2017Detailed filing. Detailed filing data is available for this year.$1.53$0.28$1.25$1.03$1.00$0.03
2016Detailed filing. Detailed filing data is available for this year.$1.48$0.29$1.19$1.09$1.27$0.17
2015Detailed filing. Detailed filing data is available for this year.$1.70$0.29$1.41$1.12$1.27$0.15
2014Detailed filing. Detailed filing data is available for this year.$1.90$0.32$1.58$1.26$1.37$0.11
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$2.00$0.34$1.65$1.38
2012Summary only. Only limited summary data is available for this year.$1.94$0.38$1.56$1.46$1.47$0.01
2011Summary only. Only limited summary data is available for this year.$2.08$0.52$1.56$1.48$1.64$0.16
Latest Filing Detail
Jump To
Filing Snapshot
Filing Period
Jul 1, 2023 to Jun 30, 2024
Signed
May 6, 2025
Return Version
2023v6.0
Gross Receipts
$2,088,634
Mission and Program Overview

Mission

The mission of aylett country day school (acds) is to develop children's full potential in a creative, nurturing environment. Acds is committed to academic excellence through an innovative, enriching curriculum. Acds community is dedicated to building character and where students can succeed personally, academically, artistically, and in athletics.

To provide acds' students for a lifetime of learning and to provide a student centered environment

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments in Publicly Traded Securities$853,429$1,045,476▲ $192,047
Land, Buildings, and Equipment, Net$873,863$989,227▲ $115,364
Savings and Temporary Cash Investments$517,150$511,362▼ $5,788
Accounts Receivable$25,177$26,719▲ $1,542
Prepaid Expenses and Deferred Charges$19,950$19,788▼ $162
Total Assets$2,289,569$2,592,572▲ $303,003
Liabilities
Accounts Payable and Accrued Expenses$130,869$155,458▲ $24,589
Mortgage Notes Payable Secured by Investment Property$71,184$61,884▼ $9,300
Deferred Revenue$30,488$59,425▲ $28,937
Total Liabilities$232,541$276,767▲ $44,226
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$1,750,797$1,981,785▲ $230,988
Net Assets With Donor Restrictions$306,231$334,020▲ $27,789
Total Net Assets Fund Balance$2,057,028$2,315,805▲ $258,777
Total Liabilities and Net Assets / Fund Balance$2,289,569$2,592,572▲ $303,003

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$590,308$863,968$1,454,276
Equipment$139,473$503,210$642,683
Other Land Buildings$141,600$2,400$144,000
Land$117,846-$117,846

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2023$702,615$40,000▲ $128,478-$871,093
2022$549,129$100,000▲ $53,486-$702,615
2021$654,563$100,000▼ $204,834-$549,129
2020$430,034$100,000▲ $125,029-$654,563
2019$412,131$20,000▼ $1,597-$430,034
Compensation and Service Providers
Top Officer Pay40th percentile

Board Members and Trustees

NameTitle
Elizabeth CopelandPresident
John GwathmeyVice President
Billy BurleeBoard Member
Charles Gilchrist IvBoard Member
David M RaynerBoard Member
Henry Valentine IiiBoard Member
Janet NormanBoard Member
John FowlerBoard Member
Johnny HatfieldBoard Member
Mary Spotswood UnderwoodBoard Member
Mason NewBoard Member
Paul Bennett IiiBoard Member
Shephard LewisBoard Member
Patricia GallagherTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$177,309
Program Service Revenue
$1,653,942
Investment Income
$22,885
Other Revenue
$90,367
All Other Contributions
$177,309
Change in Net Assets
$-7,620

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
No
Third parties used for noncash contributions
No

Audited Revenue Reconciliation

Revenue per Audited Statements
$1,771,693
Revenue Not Reported on Financial Statements
$172,810
Revenue Not Reported on Form 990
$374,845
Other Revenue Adjustments
$172,810
Total Revenue per Audited Statements
$2,146,538
Total Revenue per Form 990
$1,944,503
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$1,339,097
Other Expenses$419,824
Grants and Similar Amounts Paid$193,202
Total Fundraising Expense$68,693
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$995,753$163,260$18,140$1,177,153
Grants to Domestic Individuals$193,202--$193,202
Occupancy$103,322$25,830-$129,152
Payroll Taxes$70,602$12,489$1,388$84,479
Depreciation Depletion$49,977$14,096-$64,073
Other Employee Benefits$51,896$8,499$1,034$61,429
Office Expenses$24,921$11,431-$36,352
Other Expenses$25,710$5,977$47,971$25,710
Pension Plan Contributions$13,631$2,245$160$16,036
Fees for Services Accounting-$11,685-$11,685
Interest$2,893--$2,893
All Other Expenses$1,108--$1,108
Fees for Services Other$84$885-$969
Total Functional Expenses$1,627,033$256,397$68,693$1,952,123

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$1,952,122
Total Expenses per Audited Statements$1,887,761
Expenses per Audited Statements$1,779,312
Expenses Not Reported on Financial Statements$172,810
Other Expense Adjustments$172,810
Expenses Not Reported on Form 990$108,449
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Gross Income$198,816
Fundraising Direct Expenses$108,449
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Oyster Festival$79,933$79,933-$79,933
Oyster Roast$33,787$33,787-$33,787
Total Events$198,816$198,816$108,449$90,367
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section B, line 11B

“The 990 is reviewed by and provided to the head of school, business manager, and treasurer, prior to submission.”

Form 990, Part VI, Section B, line 12C

“Annually updated and signed by board members”

Form 990, Part VI, Section B, line 15

“Reviewed for comparability to other similar six schools”

Form 990, Part VI, Section C, line 19

“Documents available upon request”

Filing and Contact Details

Filer

Filer Name
Aylett Country Day School Inc
EIN
54-0802840
Phone
8044433214
Address
PO BOX 70, MILLERS TAVERN, VA 23115

Signing Officer

Name
Elizabeth Copeland
Title
Board President
Phone
8044433214
Signed
2025-05-06
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Elizabeth Copeland
Formed
1966
Legal Domicile
Va
Voting Board Members
13
Independent Board Members
13
Employees
52
Volunteers
0

Preparer

Firm
Frank Barcalow CPA Pll
Address
108 WESTCHESTER, WILLIAMSBURG, VA 23188
Preparer
Sharon Hart
Phone
8046442141
Supplemental Narrative

Financial Statement Notes

Part V, Line 4:

“Scholarships and other school related activities”

Part XI, Line 2D - Other Adjustments:

“Special event costs cost of sales”

Part XI, Line 4B - Other Adjustments:

“Grants included in expenses rounding”

Part XII, Line 2D - Other Adjustments:

“Special event cost cost of sales”

Part XII, Line 4B - Other Adjustments:

“Grants included within expenses”

Raw XML AppendixShowing 400 of 545 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/Form990PartVIISectionAGrp/TitleTxt0VICE PRESIDENT
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IRS990/Form990PartVIISectionAGrp/TitleTxt3BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt4BOARD MEMBER
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IRS990/Form990PartVIISectionAGrp/TitleTxt6BOARD MEMBER
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IRS990/Form990PartVIISectionAGrp/TitleTxt11BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt12BOARD MEMBER
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IRS990/MissionDesc0THE MISSION OF AYLETT COUNTRY DAY SCHOOL (ACDS) IS TO DEVELOP CHILDREN'S FULL POTENTIAL IN A CREATIVE, NURTURING ENVIRONMENT. ACDS IS COMMITTED TO ACADEMIC EXCELLENCE THROUGH AN INNOVATIVE, ENRICHING CURRICULUM. ACDS COMMUNITY IS DEDICATED TO BUILDING CHARACTER AND WHERE STUDENTS CAN SUCCEED PERSONALLY, ACADEMICALLY, ARTISTICALLY, AND IN ATHLETICS.
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IRS990/ProgSrvcAccomActy2Grp/Desc0THE SCHOOL PROVIDES EDUCATION FOR STUDENTS IN K- 8TH GRADES. TOTAL STUDENTS ENROLLED WERE 191. PRESCHOOL IS CURRENTLY OFFERED; AND AFTERSCHOOL CARE IS ALSO PROVIDED.
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IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt0SCHOLARSHIPS AND OTHER SCHOOL RELATED ACTIVITIES
IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt1SPECIAL EVENT COSTS COST OF SALES
IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt2GRANTS INCLUDED IN EXPENSES ROUNDING
IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt3SPECIAL EVENT COST COST OF SALES
IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt4GRANTS INCLUDED WITHIN EXPENSES
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc0Part V, Line 4:
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc1Part XI, Line 2d - Other Adjustments:
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc2Part XI, Line 4b - Other Adjustments:
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc3Part XII, Line 2d - Other Adjustments:
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc4Part XII, Line 4b - Other Adjustments:
IRS990ScheduleD/TotalBookValueLandBuildingsAmt0989227
IRS990ScheduleD/TotalExpensesPerForm990Amt01952122

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