Roanoke Regional Home Builders Asso

“In order to be entitled to voting privileges, members of the board must have attended 50% of the board meetings of the association during the past twelve (12) months of which they are eligible. The executive committee, between meetings of the board of directors, shall have and shall exercise the authority of the board of directors in the management of the association, except that it shall not have the authority to elect, appoint, or remove any member of the executive committee or any director or elected officer of the association; adopt a plan or merger or consolidation with another organization; authorize the voluntary dissolution of the association or revoke proceedings therefore; adopt a plan for the disposal of the assets of the association; or except or amend, alter or repeal any resolution of the board of directors. Executive committee members are members of the board of directors, and the executive committee consists of the president, vice president, secretary, treasurer, immediate past president, vice president/associate, and executive officer (non-voting).”

“Three classes of membership: builder member, associate member, lifetime member. All members of the association in good standing shall be entitled to vote at all meetings of the membership. The association officers and directors shall be elected at the annual meeting of the membership.”

“The association officers and directors shall be elected at the annual meeting of membership.”

“Return preparer provided a draft 990 to the association's executive officer, who closely reviewed the document, compared it to the association's year-end financial statements and governing documents. Discussion regarding the draft 990 was held with the return preparer and modifications were made. The 990 in its final draft form was provided to the association's treasurer for his review prior to filing and a link to the 990 was provided the board of directors just prior to filing. The filing took place by july 15, 2025.”

“Policy is directed specifically to the association's officers and directors, voting and non-voting alike. It also includes all those individuals who act on behalf of the association by virtue of appointment or by action of the bylaws. The policy refers to all persons concerned collectively and individually as "members." annually, each member shall complete a conflict of interest and disclosure statement. Similarly, individuals to whom the board or the president delegates decision-making authority may be asked to complete and submit a conflict of interest and disclosure statement. Such statements should be completed and submitted on no less than an annual basis. As events warrant to the extent possible, the president shall disclose apparent reported conflicts to the executive committee of the board of directors. Executive committee members with apparent conflicts will abstain from the business discussion and any vote relating to an entity with which the member may have a conflict. The meeting minutes shall reflect the names of persons who have disclosed or otherwise were found to have an apparent conflict in connection with a contemplated transaction or arrangement. The minutes will also reflect whether such persons were present and/or participated in discussions and votes relating to such transactions or arrangements.”

“The association's process includes all of these elements: (a) review and approval by the executive committee (formerly the personnel review committee) of the association; (b) use of data as to comparable compensation; and (c) contemporaneous documentation and recordkeeping. Process is undertaken on an as needed basis upon board vote.”

“Documents made available to the public upon request.”

“The number of 80 volunteers was determined by records kept for the association's member of the year awards consideration; which basically encompasses members of the board of directors, associate advisory council and committees (standing and sub-committees).”