Civic Intelligence

Robert E Lee Memorial Association Inc

990 • Fiscal year 2018 • EIN 54-0536105

Jul 01, 2017 to Jun 30, 2018 • Filed on Oct 31, 2018

Organization ProfileWWW.STRATFORDHALL.ORG

View Organization Page

483 Great House RoadStratford, VA 22558-0001

(804) 493-1977

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

13th percentile

0.02x

Higher debt load relative to assets than 13% of similar nonprofits.

2018 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2018

Liabilities / Revenue

34th percentile

0.16x

Higher debt load relative to revenue than 34% of similar nonprofits.

2018 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2018

Net Margin

12th percentile

-13%

Higher net margin than 12% of similar nonprofits.

2018 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2018

Top Officer Pay

25th percentile

$162,459

Higher top officer pay than 25% of similar nonprofits.

Top officer pay equals 4.9% of source-year revenue.

2018 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2018

Asset Growth

60th percentile

5.0%

Faster asset growth than 60% of similar nonprofits.

2018 filings • 501(c)3 • $25M-$50M nonprofits • Annualized from 2017 to 2018

Revenue Growth

87th percentile

43%

Faster revenue growth than 87% of similar nonprofits.

2018 filings • 501(c)3 • $25M-$50M nonprofits • Annualized from 2017 to 2018

Balance Sheet
Liabilities / Assets13th percentile

Assets

Up

$32,970,822

Up $1,564,195 (+5.0%) from 2017

Net Assets

Up

$32,448,624

Up $1,580,290 (+5.1%) from 2017

Liabilities

Down

$522,198

Down $16,095 (-3.0%) from 2017

Revenue And Expenses
Liabilities / Revenue34th percentileNet Margin12th percentile

Revenue

Up

$3,290,242

Up $994,758 (+43%) from 2017

Expenses

Up

$3,723,205

Up $75,370 (+2.1%) from 2017

Net Income

Up

-$432,963

Up $919,388 (+68%) from 2017

Historical Trend

Balance Sheet Trend

Asset Growth60th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$40M$30M$20M$10M$0Assets 2012: $32,414,372Liabilities 2012: $1,453,102Net Assets 2012: $30,961,2702012Assets 2013: $29,612,148Liabilities 2013: $520,358Net Assets 2013: $29,091,7902013Assets 2014: $31,448,573Liabilities 2014: $526,146Net Assets 2014: $30,922,4272014Assets 2015: $31,087,430Liabilities 2015: $488,240Net Assets 2015: $30,599,1902015Assets 2016: $30,317,543Liabilities 2016: $556,493Net Assets 2016: $29,761,0502016Assets 2017: $31,406,627Liabilities 2017: $538,293Net Assets 2017: $30,868,3342017Assets 2018: $32,970,822Liabilities 2018: $522,198Net Assets 2018: $32,448,6242018Assets 2019: $32,341,591Liabilities 2019: $519,138Net Assets 2019: $31,822,4532019Assets 2020: $30,763,859Liabilities 2020: $837,794Net Assets 2020: $29,926,0652020Assets 2021: $36,506,664Liabilities 2021: $1,199,556Net Assets 2021: $35,307,1082021Assets 2022: $32,464,208Liabilities 2022: $192,539Net Assets 2022: $32,271,6692022Assets 2023: $32,526,313Liabilities 2023: $303,170Net Assets 2023: $32,223,1432023Assets 2025: $35,713,148Liabilities 2025: $334,818Net Assets 2025: $35,378,3302025

Highlighted filing

2018

Assets$32,970,822
Liabilities$522,198
Net Assets$32,448,624
Open 2018 Filing

Operations Trend

Revenue Growth87th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$10M$5.0M$0-$5.0MRevenue 2012: $3,217,762Expenses 2012: $3,531,656Net Income 2012: -$313,8942012Revenue 2013: $5,405,909Expenses 2013: $3,804,175Net Income 2013: $1,601,7342013Revenue 2014: $3,462,056Expenses 2014: $3,989,631Net Income 2014: -$527,5752014Revenue 2015: $4,127,158Expenses 2015: $4,053,061Net Income 2015: $74,0972015Revenue 2016: $6,623,396Expenses 2016: $3,838,623Net Income 2016: $2,784,7732016Revenue 2017: $2,295,484Expenses 2017: $3,647,835Net Income 2017: -$1,352,3512017Revenue 2018: $3,290,242Expenses 2018: $3,723,205Net Income 2018: -$432,9632018Revenue 2019: $1,997,940Expenses 2019: $3,698,002Net Income 2019: -$1,700,0622019Revenue 2020: $1,848,176Expenses 2020: $3,621,107Net Income 2020: -$1,772,9312020Revenue 2021: $1,938,788Expenses 2021: $3,148,983Net Income 2021: -$1,210,1952021Revenue 2022: $3,400,673Expenses 2022: $3,963,832Net Income 2022: -$563,1592022Revenue 2023: $2,981,129Expenses 2023: $4,926,050Net Income 2023: -$1,944,9212023Revenue 2025: $3,481,446Expenses 2025: $4,439,429Net Income 2025: -$957,9832025

Highlighted filing

2018

Revenue$3,290,242
Expenses$3,723,205
Net Income-$432,963
Open 2018 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2017 to Jun 30, 2018
Signed
Oct 31, 2018
Return Version
2017v2.3
Gross Receipts
$3,422,637
Mission and Program Overview

Mission

Robert e. Lee memorial association preserves the legacy of the lee family and their plantation community; inspires an appreciation of america's past, and encourages commitment to the ideas of leadership, honor, independent thought and civic responsbility.

Stratford hall preserves the legacy of the lee family and its plantation community; inspires an appreciation of america's past; and encourgages commitment to the ideals of leadership, honor, independent thought and civic responsbility.

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments Other Securities$23,656,957$24,466,109▲ $809,152
Land, Buildings, and Equipment, Net$3,614,895$3,502,502▼ $112,393
Cash and Non-Interest-Bearing Accounts$1,857,754$2,054,655▲ $196,901
Pledges and Grants Receivable$543,821$1,240,485▲ $696,664
Savings and Temporary Cash Investments$329,840$329,840→ $0
Inventories for Sale or Use$95,157$84,593▼ $10,564
Prepaid Expenses and Deferred Charges$31,834$40,490▲ $8,656
Accounts Receivable$1,184$21,255▲ $20,071
Total Assets$31,406,627$32,970,822▲ $1,564,195
Other Assets Total$1,275,185$1,230,893▼ $44,292
Liabilities
Mortgage Notes Payable Secured by Investment Property$329,840$329,840→ $0
Accounts Payable and Accrued Expenses$182,147$172,828▼ $9,319
Other Liabilities$26,306$19,530▼ $6,776
Total Liabilities$538,293$522,198▼ $16,095
Net Assets / Fund Balance
Permanently Rstr Net Assets$16,263,819$16,272,841▲ $9,022
Temporarily Rstr Net Assets$8,870,374$10,224,942▲ $1,354,568
Unrestricted Net Assets$5,734,141$5,950,841▲ $216,700
Total Net Assets Fund Balance$30,868,334$32,448,624▲ $1,580,290
Total Liabilities and Net Assets / Fund Balance$31,406,627$32,970,822▲ $1,564,195

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$2,328,684$5,514,699$7,843,383
Other Land Buildings$361,769$2,289,872$2,651,641
Land$812,049-$812,049
Other Securities$24,466,109--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2017$23,656,957$57,000▲ $1,984,875$1,063,904$24,466,109
2016$21,155,259$1,230,191▲ $2,491,559$1,063,224$23,656,957
2015$22,688,364$331,187▼ $678,599$1,110,586$21,155,259
2014$23,190,426$370,291▲ $357,238$1,227,000$22,688,364
2013$20,754,697$341,535▲ $3,119,344$1,022,311$23,190,426
Compensation and Service Providers
Top Officer Pay25th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
John S BaconPresidentFT$155,842$6,617$162,459

Board Members and Trustees

NameTitle
Mary WilsonChair
Katie LaskerVice Chair
Ann RamseyDirector
Anne ReddDirector
Barbara SlickDirector
Cita SuratgarDirector
Cynthia GuillDirector
Dianne LykesDirector
Elaine DemingDirector
Ginny DayDirector
Harriet StephensDirector
Jane SchwabDirector
Jeannie RutherfoordDirector
Kathy HendricksDirector
Laura GilletteDirector
Martina HaywardDirector
Mary Jane BrockDirector
Mauny PlumDirector
Michelle BrookshireDirector
Page WoltzDirector
Patricia RefoDirector
Paula MaddenDirector
Paula RuffinDirector
Sarah FisherDirector
Talbot PayneDirector
Custis GloverSecretary
Ginger CollierTreasurer

Highest Paid Contractors

ContractorServicesLocationCompensation
Global Endowment ManagementInvestment Management550 S TRYON STREET SUITE 3500, Charlotte, NC 28202$163,621
Revenue and Support

Revenue Composition

Contributions and Grants
$2,543,872
Program Service Revenue
$436,266
Investment Income
$93,067
Other Revenue
$217,037
All Other Contributions
$2,543,872
Change in Net Assets
$-432,963

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
Yes

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Securities Publicly Traded10$89,025Fair Market Value
Total Noncash Contributions10$89,025-

Audited Revenue Reconciliation

Revenue per Audited Statements
$3,290,242
Revenue Not Reported on Financial Statements
$0
Revenue Not Reported on Form 990
$2,145,644
Total Revenue per Audited Statements
$5,435,886
Total Revenue per Form 990
$3,290,242
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$1,973,428
Salaries, Compensation, and Employee Benefits$1,748,761
Total Fundraising Expense$298,457
Professional Fundraising Fees$1,016
Grants and Similar Amounts Paid$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$1,051,698$101,589$176,092$1,329,379
Depreciation Depletion$211,787$103,967$216$315,970
Fees for Services Other$170,220$54,496-$224,716
Current Officers, Directors, Trustees, and Key Employees$102,000$51,000$17,000$170,000
Advertising$149,134-$20,687$169,821
Fees for Service Investment Mgmnt Fees-$168,819-$168,819
Occupancy$113,163$16,209-$129,372
Other Employee Benefits$96,842$21,416$6,919$125,177
Insurance$83,491$40,986$85$124,562
Payroll Taxes$75,072$21,470$12,060$108,602
Office Expenses$62,197$22,251$19,648$104,096
Other Expenses$48,351$8,742$1,153$58,246
All Other Expenses$28,629$10,943$12,383$51,955
Fees for Services Accounting-$41,350-$41,350
Travel$16,161--$16,161
Pension Plan Contributions$12,594$1,568$1,441$15,603
Conferences and Meetings$1,733$11,830-$13,563
Fees for Services Legal-$13,450-$13,450
Interest-$6,765-$6,765
Fees for Services Professional Fundraising--$1,016$1,016
Total Functional Expenses$2,722,848$701,900$298,457$3,723,205

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$3,855,596
Expenses per Audited Statements$3,723,205
Total Expenses per Form 990$3,723,205
Expenses Not Reported on Form 990$132,391
Expenses Not Reported on Financial Statements$0
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Gross Income$64,309
Fundraising Direct Expenses$13,546
Professional Fundraising Fees$1,016

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Auction$64,309$64,309$6,846$57,463
Total Events$64,309$64,309$13,546$50,763
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Interested-Person Transactions

Interested PartyRelationshipDescriptionShared RevenueAmount
Erin BaconDAUGHTER OF ASSOCIATION'S PRESIDENTERIN BACON WAS CONTRACTED TO PROVIDE MARKETING AND SALES SERVICES RELATED TO CONDUCTING WEDDINGS AT STRATFORD HALL. THE CONTRACT WAS FOR $20,500, PAYABLE IN MONTHLY INSTALLMENTS OF $1,708, FOR THE TWELVE MONTH PERIOD BEGINNING SEPTEMBER 12, 2017. EXPENSES ASSOCIATED WITH CONDUCTING EXTERNAL WEDDING ACTIVITIES ON BEHALF OF THE ASSOCIATION ARE REQUIRED TO BE REIMBURSED BY THE ASSOCIATION WITH 30 DAYS.No$17,926
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Capital Lease Obligation$19,530
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Business relationship with family members
Yes
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section A, Line 2

“Two members of the board of directors, harriet stephens and paula ruffin, are sisters.”

Form 990, Part VI, Section B, Line 11B

“Form 990 is reviewed by the association's audit committee with external auditors upon completion of the audited financial statements. This committee then briefs the full board of directors each october and provides each voting member of the board with a final version of form 990. Afterwards, the form 990 is filed and made available for public inspection.”

Form 990, Part VI, Section B, Line 12C

“Each board member is provided a copy of the written conflict of interest policy. Annually, this policy is reviewed by the board of directors with each member completing a conflict of interest statement, which is retained until requiring update during the year or at the semi-annual fall meeting.”

Form 990, Part VI, Section B, Line 15

“The performance review of the president is typically conducted annually following the board of directors' meeting in october by the association's board chair after discussion with key members of the board. A written annual performance is prepared, reviewed with the president, with each party signing and placed in the individual's personnel file. In order to ensure that compensation is fair and reasonable, and not excessive, the compensation committee shall be composed of directors that are free from any conflict of interest related to the review of compensation. A salary increase for the president and all employees is determined when the association's budget is finalized. The salary increase proposed by the compensation committee is subject each year to board approval as determined by the needs of the association.”

Form 990, Part VI, Section C, Line 18

“The association's 1023, 990, and 990-t are stored at the association's office and are available upon request.”

Form 990, Part VI, Section C, Line 19

“The governing documents, conflict of interest policy, and audited financial statements can be distributed to the public upon request. However, requests are subject to the approval of the president and the assocation's consideration of the intended use of the requested documents.”

Filing and Contact Details

Filer

Filer Name
Robert E Lee Memorial Association Inc
EIN
54-0536105
Phone
8044931977
Address
483 GREAT HOUSE ROAD, STRATFORD, VA 22558-0001

Signing Officer

Name
Mr John S Bacon
Title
President
Phone
8044931977
Signed
2018-10-31
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Mr John S Bacon
Formed
1929
Legal Domicile
Va
Voting Board Members
27
Independent Board Members
25
Employees
99
Volunteers
90

Preparer

Firm
HANTZMON WIEBEL LLP CPA'S
Address
818 E JEFFERSON ST PO BOX 1408, CHARLOTTESVILLE, VA 22902
Preparer
Travis W Simpson
Phone
4342962156
Supplemental Narrative

Additional Explanations

FORM 990, PART XI, LINE 9:

“Gain on valuation of beneficial interests 28,379.”

Form 990 Part XI, Line 2C

“The association's board of directors has an audit committee that is responsible for the selection and retention of independent auditors. This process has not changed from the prior year.”

Financial Statement Notes

PART III, LINE 1A:

“The association's historic properties and collections, acquired through purchase and contributions, are not recognized as assets in accordance with accounting standards. Costs related to the restoration of historic properties and collections are expensed when incurred. The association's collections are maintained for public exhibition, education, and research.”

PART III, LINE 4:

“Robert e. Lee memorial association collects, exhibits, interprets and studies a wide-spanning collection consisting of archival documents, rare books, ephemera, maps and prints, decorative arts, costumes and furnishing textiles, tools and equipment, personal accessories, fine art, and architectural fragments, as well as a large collection of archaeological materials and paleontological specimens. The focus of these collections is the history of the lee family of virginia as well as the history of stratford hall itself as an important natural and domestic site from prehistory until the present day.”

PART V, LINE 4:

“Endowed funds are used to support ongoing operations, preservation, maintainence and beautification of the grounds, and other financial needs of that are essential to the association's mission and objectives.”

PART X, LINE 2:

“The association has reviewed and evaluated the relevant technical merits of each of its tax positions in accordance with guidance established by the financial accounting standards board and determined that there are no uncertain tax positions that would have a material impact on the financial statements of the association.”

PART XI, LINE 2D - OTHER ADJUSTMENTS:

“Cost of goods sold included in revenue on 990 118,847. Gain/loss on valuation of beneifical interest 28,379. Fundraising expenses netted with revenue on 990 13,544.”

PART XII, LINE 2D - OTHER ADJUSTMENTS:

“Cost of goods sold included in revenue on 990 118,847. Fundraising expenses netted with revenue on 990 13,544.”

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This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/ActivityOrMissionDesc0STRATFORD HALL PRESERVES THE LEGACY OF THE LEE FAMILY AND ITS PLANTATION COMMUNITY; INSPIRES AN APPRECIATION OF AMERICA'S PAST; AND ENCOURGAGES COMMITMENT TO THE IDEALS OF LEADERSHIP, HONOR, INDEPENDENT THOUGHT AND CIVIC RESPONSBILITY.
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IRS990/Form990PartVIISectionAGrp/PersonNm25MICHELLE BROOKSHIRE
IRS990/Form990PartVIISectionAGrp/PersonNm26JANE SCHWAB
IRS990/Form990PartVIISectionAGrp/PersonNm27JOHN S BACON
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IRS990/Form990PartVIISectionAGrp/TitleTxt1VICE CHAIR
IRS990/Form990PartVIISectionAGrp/TitleTxt2SECRETARY
IRS990/Form990PartVIISectionAGrp/TitleTxt3TREASURER
IRS990/Form990PartVIISectionAGrp/TitleTxt4DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt5DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt6DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt7DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt8DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt9DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt10DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt11DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt12DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt13DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt14DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt15DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt16DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt17DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt18DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt19DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt20DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt21DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt22DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt23DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt24DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt25DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt26DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt27PRESIDENT
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IRS990/GrantsToOrganizationsInd00
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IRS990/MissionDesc0ROBERT E. LEE MEMORIAL ASSOCIATION PRESERVES THE LEGACY OF THE LEE FAMILY AND ITS PLANTATION COMMUNITY; INSPIRES AN APPRECIATION OF AMERICA'S PAST, AND ENCOURAGES COMMITMENT TO THE IDEAS OF LEADERSHIP, HONOR, INDEPENDENT THOUGHT AND CIVIC RESPONSBILITY.
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IRS990/OtherEmployeeBenefitsGrp/TotalAmt0125177

Document Assets

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Filings

Displayed year

2018 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$32,970,822
Liabilities
$522,198
Net assets
$32,448,624
Revenue
$3,290,242
Expenses
$3,723,205
Net income
-$432,963
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2025Facts available. Structured filing facts are available, but richer extracted sections are limited.$35.7$0.33$35.4$3.48$4.44$0.96
2023Facts available. Structured filing facts are available, but richer extracted sections are limited.$32.5$0.30$32.2$2.98$4.93$1.94
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$32.5$0.19$32.3$3.40$3.96$0.56
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$36.5$1.20$35.3$1.94$3.15$1.21
2020Summary only. Only limited summary data is available for this year.$30.8$0.84$29.9$1.85$3.62$1.77
2019Summary only. Only limited summary data is available for this year.$32.3$0.52$31.8$2.00$3.70$1.70
2018Detailed filing. Detailed filing data is available for this year.$33.0$0.52$32.4$3.29$3.72$0.43
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$31.4$0.54$30.9$2.30$3.65$1.35
2016Detailed filing. Detailed filing data is available for this year.$30.3$0.56$29.8$6.62$3.84$2.78
2015Detailed filing. Detailed filing data is available for this year.$31.1$0.49$30.6$4.13$4.05$0.07
2014Summary only. Only limited summary data is available for this year.$31.4$0.53$30.9$3.46$3.99$0.53
2013Summary only. Only limited summary data is available for this year.$29.6$0.52$29.1$5.41$3.80$1.60
2012Summary only. Only limited summary data is available for this year.$32.4$1.45$31.0$3.22$3.53$0.31