Danville Pittsylvania County Chamber of Commerce

“The chamber of commerce is a membership organization whose purpose is to promote the interest of businesses and industries and to improve the business environment and quality of life in towns of chatham, gretna, hurt, the city of danville, and the county of pittsylvania, virginia. Any reputable business having an interest in the objectives of the chamber is eligible for election to membership.”

“In any proceeding in which voting by members is required, each member in good standing shall be entitled to cast a vote or votes based on the assigned number of designees as described in the chamber's bylaws. Five members of the board of directors are elected each year by the organization's membership.”

“The governing and policy-making responsibilities of the chamber are vested exclusively in the board of directors, which shall control the property, be responsible for the finances, and direct the affairs of the organization. Dissolution of the chamber requires two-thirds of all the votes cast by the membership at a duly called meeting at which a quorum is present.”

“A copy of the form 990 is presented to the organization's finance committee and board of directors for review and comments before being submitted to the irs.”

“A copy of the conflict of interest policy is distributed at the beginning of each program year to officers and directors. Each officer and director documents all potential conflicts of interest and returns the signed statement. The forms are reviewed by the president. Any unusual or potential conflicts are shared with the officers. When issues are voted upon at board meetings, board members who have a conflict of interest must state their conflict and remove themselves from any discussion and/or vote on the issue. Employees of the organization are required to review and sign the conflict of interest statement at the time of hire. Employees' conflict of interest statements are reviewed by the president and shared with the officers if there are any unusual or potential conflicts.”

“The compensation of the organization's president (top management official) is reviewed by the immediate past chairman of the board, the current chairman of the board, and the chairman-elect of the board. The group conducts an annual appraisal of the top management official with opportunity for input and review by the full board of directors. Based on the performance appraisal and within budget guidelines, the group determines the compensation for the upcoming year. As part of the group's deliberation, comparison data from similar professions and from similar occupations in the region are reviewed to provide benchmarks and comparisons. The organization has only one such employee.”

“Upon request, the chamber makes its governing documents, conflict of interest policy, and financial statements available to the inquiring party. Copies are available for review at the organization's main office, by mail, and/or electronically.”

“Prepaid expenses not recognized in prior year 1,127”

“There has been no change in the process for selection of auditors nor the oversight process for the audit.”