National Medical Association

“The active members have voting rights through representation in the house of delegates.”

“Active members, through their state delegates, nominate and elect the officers and board members. Active members may present motions to ratify or veto any action of the board. The motion is voted on by the entire house of delegates. A vote to ratify or veto a board action must be two-thirds of the delegates.”

“The organization's by-laws may be amended on the approval of two-thirds of the members of the house of delegates.”

“The Form 990 is prepared by a independent CPA firm, and is reviewed by the controller and executive director before the return is filed with the IRS.”

“Each board member signs a conflict of interest statement upon taking office each year (including continuing members). All board members participate in a "board member orientation" meeting in October of each year. Because our board members are professionally active, there is a discussion of the nature of their relationships with NMA and other organizations identifying common relationships that might cause conflicts of interest. All employees sign a conflict of interest statement upon employment. NMA's policies include procedures for reporting suspected conflicts.”

“The board of directors review and approve the compensation of the executive director. The executive director reviews and approves the compensation for all other employees and consults with the board on senior positions. The board and the executive director consult with compensation firms for information on salary and benefit levels. Decisions are documented in the board minutes. Other top management officials and key employees are hired directly by the organization, but comparable data is obtained from outside sources, such as ASAE or Personnel firms to determine a salary offer. The board of directors approves compensation. The data is gathered through executive search firms, ASAE and guidestar. The decisions are documented in the committee minutes.”

“The organization makes its governing documents, conflict of interest policy, financial statements and other documents available at the NMA headquarters upon request. Financial statements, conflict of interest policy and governing documents are available upon request for the same period of disclosure as set forth in section 6104(D).”