Congressional Country Club Inc

“As of october 31, 2024, the club had 20 membership categories and over 3,800 members.”

“Members in the following categories, resident - active (ra, rt), resident - absent (rx), senior (sr), honorary life (hl) and beneficiary (ba, bt, bs), have the responsibility to elect the members of the governing body.”

“The same members that elect the governing body, those in categories ra, rt, rx, hl, ba, bt, and bs, are required to vote on issues related to dues and assessments, capital expenditures in excess of three percent of the prior year's annual revenues and the use of the club's facilities for professional athletic tournaments.”

“As soon as the club's audited financial statements are finalized, management begins to compile the data required for disclosure on form 990. The club engages the firm that conducts the financial statement audit to prepare form 990 based on the data compiled by management. The accounting firm provides the first draft of the 990 to the director of reporting and analytics who reviews the return. The audit committee then reviews the return and shares guidance and suggestions with management on the disclosures. Once the revised draft includes any recommendations presented by the audit committee, the draft is made available for review by the board of governors. The board members have access to management and the audit committee in order to resolve any questions and share any comments. The tax returns are then presented to the general manager for his signature as an officer of the club. The accounting firm also signs the return as paid preparer.”

“The club has implemented a conflict of interest policy in order to prevent the institutional or personal interests of congressional country club board officers, governors, standing committee chairs or senior staff from interfering with the performance of their duties to congressional country club, and to ensure that there is no personal, professional, or political gain at the expense of congressional country club. A conflict of interest is defined as an interest that might affect, or might reasonably appear to affect, the judgment or conduct of any board officer, governor, standing committee chair or senior staff in a manner that is adverse to the interests of congressional country club. This policy is not designed to eliminate relationships and activities that may create a duality of interest, but to require the disclosure of any conflicts of interest and the recusal of any interested party in a decision relating thereto. Whenever any governor has a conflict of interest or a perceived conflict of interest with congressional country club, he or she shall notify the board president of such conflict in writing. Whenever any senior staff member (paid or volunteer) has a conflict of interest or a perceived conflict of interest with congressional country club, he or she shall notify the ceo of such conflict in writing. When any conflict of interest is relevant to a matter that comes under consideration or requires action by the board, or a board committee, the interested person shall call it to the attention of the board president and shall not be present during board or committee discussion or decision on the matter. However, that person shall provide the board or applicable committee with any and all relevant information on the particular matter. The minutes of the meeting of the board or its committee shall reflect that the conflict of interest was disclosed, that the interested person was not present during discussion or decision on the matter, and did not vote. A copy of this conflict-of-interest policy shall be furnished to each board officer, governor, standing committee chair and senior staff that is presently serving this organization or that may become associated with it. This policy and its application shall be reviewed annually for the information and guidance of board officers, governors, standing committee chairs and senior staff, each of whom has a continuing responsibility to scrutinize their transactions and outside business interests and relationships for potential conflicts of interest, and make such disclosures as described in this policy.”

“In order to determine the club gm's compensation, the club's compensation committee, comprised of the president, vice president and past president, obtained country club and private club compensation studies prepared by independent third parties. Using this data as a benchmark, the committee considered the club's size, the gm's responsibilities and his related performance in order to prepare and award the gm's compensation package. This compensation package was also believed to be fair and reflective of the then current market conditions by subsequent compensation committees that have reviewed the gm's consistent performance and, as provided for in his contracts, awarded bonuses based upon his performance against pre-established criteria determined by the board of governors. Executive compensation decisions are made after reviewing data from comparable organizations through data subscription services and review of comparable club financial data, involve input from independent member leadership, and are documented prior to implementation.”

“Documents that are required by state or federal law to be open to public inspection shall be distributed upon verbal or written request - no other documents are available to the public.”