Society for American Archaeology

“Officers of the society (president, president elect, secretary, secretary elect, treasurer, and treasurer elect) comprise the executive committee which is responsible for the general supervision of the society's finances, serves as an advisory committee to the executive director on personnel and office administration matters, reviews monthly financial reports, submits a recommended annual budget to the board for approval and serves as the audit committee for the society.”

“See part vi, section a, line 7a.”

“The society has members who elect all voting members of the governing body - the board of directors. The executive director is an ex-officio member of the board but has no voting rights. The executive director is the chief staff officer and is hired by and reports to the board of directors. Associate and honorary members are nonvoting members of the society.”

“Committees serve in an advisory capacity to the board and as such do not take actions independent of the board. Even standing committees which are specified in the bylaws have charges that are defined by the board of directors. Each board member serves as a liaison to a number of committees to ensure open communication between the board and its committees. Should a committee wish to act, they would need to consult with the board and those requests / actions / discussion would then be reflected in the board minutes. Board minutes, once approved, are distributed to the board and committee and task force chairs as well as posted for the membership on the member side of the saa website.”

“The 990 was sent to the full board of directors prior to its being filed with the irs. Management reviewed the 990 prior to the board review. Management and the treasurer discussed the filing.”

“In their capacity as officers and directors, the members of the board of directors of the society for american archaeology must act at all times in the interests of the society for american archaeology. Board members have a fiduciary responsibility to conduct themselves without conflicts to the interests of the society for american archaeology. In their capacity as board members, the welfare and best interests of the society for american archaeology must be paramount, and any potential conflicts of interest that arise from, for example, personal, individual business, third party, and employment activities of board members must be disclosed.”

“The process described below is the process for determining the compensation for the executive director. The last process was completed in march 2024. The process for determining compensation for the executive director includes all of these elements: (1) review and approval by the executive committee of the board of directors; (2) use of data as to comparable compensation; and (3) contemporaneous documentation and recordkeeping. 1. Review and approval- the compensation of the executive director is reviewed, determined, and approved by the executive committee of the board of directors of the society, provided that persons with conflicts of interest with respect to the compensation arrangement at issue are not involved in this review and approval. 2. Use of data as to comparable compensation- the compensation of the executive director is reviewed and approved using data as to comparable compensation for similarly qualified persons in functionally comparable positions at similarly situated organizations. Typically the executive committee uses the salary survey from the american society of association executives. 3. Contemporaneous documentation and recordkeeping- there is contemporaneous documentation and recordkeeping with respect to the deliberations and decisions regarding the compensation arrangement. 4. Outline of the process- each year the performance of the executive director will be evaluated at the fall executive committee meeting. A. For the fall meeting, the executive director shall prepare a statement of no more than 3 pages to be provided to the executive committee at or before the meeting. The executive director's statement shall address: 1) any issues of particular relevance regarding the executive director's activities over the past year that are not evident to the executive committee through reporting or other interaction; and 2) the key challenges and opportunities facing the society and how the executive director proposes they be approached.”

“The bylaws are available to the public via the society's website. The articles of incorporation are available upon request. The financial statements are available to the public as the audited financials are published annually in the society's magazine. Back issues of the magazine are stored on the society's website. The conflict of interest policy as well as all society policies are available to the membership on the member side of the society's website. All members receive the magazine with the audited financial statements. Articles of incorporation are available to the membership upon request.”

“Other fees: program service expenses 102,488. Management and general expenses 362,103. Fundraising expenses 7,730. Total expenses 472,321.”