Rocks Build America Foundation

“The organization annually engages an outside accounting firm to perform the annual audit and prepare the tax filings for the organization. The organization's policy is that officers review the federal form 990 before filing with the internal revenue service. Once reviewed, the officers will direct the provision and dissemination of the federal form 990 to the organization's member voting executive committee, which is constituted by the organization's bylaws to make decisions on behalf of the board of directors when the board of directors is not in session, with the exception of the sale and purchase of real property.”

“The board of directors has a duty to subordinate personal interests to the welfare of the organization and those served by the organization. Conflicting interests can be financial, personal relationships, status or power. Board members and employees are prohibited from receiving gifts, fees, loans, or favors from suppliers, contractors, consultants, or financial agencies that obligate or induce the board member or employee to compromise responsibilities to negotiate, inspect or audit, purchase or award contracts, with the best interest of the organization in mind. Board members and employees are prohibited from knowingly disclosing information about the organization to those who do not have a need to know or whose interest may be adverse to the organization, either inside or outside the organization. Neither board members nor employees may, in any way, use such information to the detriment of the organization. Board members or employees may not have a significant financial interest in any property which the organization purchases, or a direct or indirect interest in a supplier, contractor, consultant or other entity with which the organization does business. Since it is not possible to write a policy that covers all potential conflicts, board members and employees are expected to be alert for and avoid situations which might be construed as conflicts of interest. Any possible conflict of interest on the part of any board member should be disclosed to the other board members and made a matter of record, either through an annual procedure or when the interest becomes a matter of the board of directors for action. Any board member having a conflict of interest or possible conflict of interest should not vote or use his/her personal influence on the matter, and he/she should not be counted as part of a quorum for the meeting. The minutes of the meeting should reflect that a disclosure was made, the abstention from voting and the quorum situation. These restrictions should not be construed as preventing the board member from briefly stating his/her position in the matter, nor from answering pertinent questions of other board members, since his or her knowledge could be of assistance to the deliberations. All board members and staff are required to complete the "conflict of interest" statement. This policy is reviewed by the board of directors annually and given to each new board member for signature.”

“Compensation is issued by national stone, sand and gravel associatiom, related organization, and is determined as follows. As part of the annual budget process, the executive committee members review as appropriate, funds to be allocated for total compensation, which includes base salaries, bonuses or any other incentive-based pay and all other related expenses, including benefit plans as recommended by the president and ceo. In setting the president and ceo's compensation, the committee uses compensation information from similar organizations in the dc area. The last compensation review took place in 2023.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”