National Association of Campus Card Users

“Prior to the annual filing of the irs form 990 (including required schedules) and form az-99, these documents will be made available for review after preliminary review by the executive director, business manager, treasurer, and assistant treasurer. The executive director and business manager perform a detailed review of each line item and address any questions with the audit and tax personnel. The board will acknowledge receipt of these documents in a formal action to be taken at either a regular or special meeting. Records will be kept of any questions or issues raised as a result of such reviews. Once the review process is complete the treasurer will sign irs form 990 and az-99 and authorize the electronic filing of them in accordance with the related requirements.”

“There is a formal written conflicts policy. In the instance that there is a party in intereset the individual will make a presentation to the board. The board will then vote on the transaction or arrangement involving the possible conflict of interest. As part of this process, the board will determine if there is a more advantageous transaction or arrangement with an outside party. If there is not, the board will then vote as to whether to enter into the specified transaction or arrangement with the interested party.”

“The board conducts an evaluation of the executive directors performance during the spring via email correspondence. At an executive session of the board meeting typically held in april or may, the board finalizes the evaluation and based upon the evaluation they set and approve compensation for the following fiscal year. The president and direct supervisors conduct a revew with the executive director during this period.”

“Certain documents are available online through the companies website and all governing documents are made available to the public upon request.”