Women in Engineering Programs & Advocates Network (Wepan)

“The board policies and procedures document was updated, reviewed by the full board, discussed at the september board meeting, and subsequently a vote was passed to accept the updated version on october 12, 2023. A. Bylaw review per the updated board policies and procedures, wepan's board of directors bylaws are now reviewed by the executive committee (president, president- elect, secretary, treasurer, and past president) by the full board to determine if modifications are required each year, instead of the president's team, treasurer, and full board. B. Financial control policy updates: bill payment & approvals- all bills presented to wepan for payment are now approved by the executive director (ed) and president before payment instead of the ed and treasurer. Bills related to funded grants should be approved by the principal investigator of the grant, and the executive director and the president instead of ed, president, and treasurer. C. Debit and credit cards to facilitate conducting wepan business, the executive director, members of the wepan staff leadership team (executive director, director of research, and director of strategic initiatives) as well as the operations and database associate will have credit cards and the executive director will have a debit card. The treasurer will no longer have a credit or debit card. D. Management of externally funded grants when wepan secures externally funded grants, the executive director will work with the principal investigator to maintain complete documentation and reporting. The treasurer will no longer work with the ed and pis to manage externally funded grants. E. Annual planning and budgeting wepan prepares an annual plan and budget. The executive director collects budget requests and creates a draft budget by july. The treasurer no longer collects budget requests and creates the draft budget. The draft budget due date has shifted from april to july. The board of directors now votes on the plan and budget at its august meeting instead of the june meeting. The budget may be revised quarterly, as approved by the board of directors. F. Committees the communications, conference, and research committees were removed as standing board committees. Per the bylaws, which allow the board of directors to designate and appoint one or more committees by majority vote, ad hoc committees will be created as needed. G. Appendix a: staff job descriptions hyperlinks to current staff job descriptions were added, the members of the leadership were specified, and the following language was added: all wepan staff position descriptions are reviewed annually and updated as needed.”

“990 is reviewed and approved before filing.”

“Executive director compensation is determined and approved by the board.”

“Documents are available upon request.”

“The women in engineering proactive network (wepan) was founded in 1990 as a 501(c)3 nonprofit organization. It's mission is to advance cultures of inclusion and diversity in engineering education and professions. Wepan aims to acheive this mission by: empowering people and organizations who are catalysts of change ensuring the success of women in engineering education and professions sustaining a strong network creating research-based evidence driving successful implementation of proven practices developing useful and timely resources”

“See details on schedule o.”

“Access+: stem professional societies and organizational change the wepan initiative access+ works to increase the number of stem professional societies (pros) engaged in advancing equity in stem. Access+ uses a cohort participation model to support stem pros change agents through the use of the equity environmental scanning tool (eest), engagement in a monthly community of practice (cop), an annual convening, and access to mini-grant funding to develop projects within their organizations. To date, access+ has directly engaged over 160 individuals across nearly 40 organizations representing a range of stem disciplines including biomedical engineering, biophysics, aquatics research, environmental sciences, and pharmacology. ?athe eest or equity environmental scanning tool was iteratively developed to be deployed by individual stem pros to assess engagement in frames or areas critical to organizational adeptness with respect to diversity, equity, and inclusion. The eest generates a report highlighting frames for potential focus to drive organizational change. The eest and its components were developed with a team of experts utilizing relevant scholarship and partnering with organizations with complimentary tools. Cohorts are guided as they use data from the eest to identify and prioritize areas for strategic action planning to drive change within their organizations.”

“. Arc network: stem professoriate the arc network supports a constituent community of more than 2,000 changemakers by curating, synthesizing, recovering, disseminating, and removing barriers to and duplication of effort around resources for intersectional gender equity and systemic change in academic stem. Using a three i's framework of intersectionality, intentionality, and inclusivity to guide all of its activities, the arc network empowers the community to share, collaborate around, adapt, and build upon existing resources through a variety of activities including: -community engagement, professional development, and dissemination activities including webinars that showcase key work from the community, town halls on critical emerging issues that impact the community, and newsletters highlighting resources, opportunities, equity issues in the news, and more. -the arc network community library, which features a collection of nearly 10,000 resources on equity in stem as well as guides for applying the resources to practice. -the arc network virtual visiting scholar program, which funds annual cohorts of scholars to conduct and share meta-analysis or meta-synthesis research on existing scholarship on intersectional gender equity in stem topics. -arc network emerging workshops, each of which bring together about 20-25 scholars and practitioners for a two-day workshop centered on critical topics and issues related to academic stem and result in action-oriented reports. -the advance equity in stem community convening (advance eiscc), an annual convening where nearly 400 attendees connect, collaborate, and share research, programs, and promising practices for change. The advance eiscc has consistently received world-class net promoter scores and supported 65 under-resourced community members in attending the 2024 convening through our travel grant program.”

“. Synergiiize: entrepreneurship and innovation formerly known as the wepan accelerator, synergiiize cultivates thriving stem innovation ecosystems where all stem innovators are holistically and equitably resourced throughout their educational, career, and entrepreneurial pathways. This allows for more inclusive, community- centered, and sustainable solutions to pressing problems facing the world. We enact this vision through an innovator program, a gatebreaker program, an annual summit, and other community and network development activities. A. The synergiiize innovator program is an 8-month professional development program uniquely designed to empower and support undercapitalized innovators on their entrepreneurship and commercialization journeys. B. The synergiiize gatebreaker program works specifically with individuals and organizations that control access to critical resources, connections, knowledge, and funding that innovators need. We empower gatekeepers to wield their power responsibly as accountable agents of change, activating them instead as gatebreakers who dismantle barriers, improve trustworthiness, and build thriving innovation ecosystems. C. The synergiiize summit is a two-day intensive professional development summit that brings together stem innovators and entrepreneurs with investors, funders, entrepreneurship support organizations, and intellectual property and technology transfer professionals who want to leverage their position and influence to drive change across the stem innovation ecosystem. This year, nearly 600 innovators and gatebreakers participated in synergiiize professional development programs, including 56 stem ventures. Ninety-four percent of gatebreakers and 96% of innovators experienced growth in their self-efficacy and belief in their ability to put what they learned from our programs to practice. Ninety-eight percent of undercapitalized innovators reported a greater sense of belonging after participating in a synergiiize program.”

“Wepan knowledge center root causes for women's underrepresentation in stem (science, technology, engineering, mathematics) fields cross disciplines, whether in engineering, physics, computer science, or mathematics. Creating a space to share resources and encourage connections among women in stem advocates is an effective way to increase visibility and broaden the conversation about advancing women across stem disciplines. Wepan recognized the need for a knowledge center to enable researchers and practitioners to quickly and easily locate resources important to their work without reinventing the wheel or relying on outdated data. Many programs shared results with those in their own community by means of conferences, presentations, and articles, but not more widely. Such information, scattered across many different organizations, websites, educational institutions, and individual project sites, was difficult to find. To this end, wepan has created the women in stem knowledge center (wskc). The wskc is a knowledge repository and showcase for wepan generated and curated resources focused on women in stem. The wkc was funded by the national science foundation (nsf) (0648210, 1016711) and by the henry luce foundation. Wskc content includes: -wepan-generated research -interviews with stem thought leaders -webinar recordings and resources wepan program days started in 2021, the women in engineering program (wiep) day and women of color summit (wocs) are manifestations of wepan's commitment to support practitioners of women in engineering (wie) and synonymous programs (wise, mep, etc.) and women of color in engineering and stem more broadly. The women in engineering program day (wiep) pays homage to wepan's origins as an organization founded by women in engineering program practitioners. Our annual wiep builds on the inaugural theme "calling us to remember our roots- and convenes practitioners and other stakeholders in the advancement of women in engineering to network, share resources, and discuss promising practices for supporting women in engineering. This year, we held our third annual virtual wiep, which included a presentation by one of our partners, discovere's messages matter research, and a keynote address by wepan past president, asee immediate past president, and founding dean and professor of engineering, campbell university, dr. Jenna carpenter. The women of color summit (wocs) recognizes that, while critical to stem fields, women of color are often underserved, under-resourced, and undervalued in their respective fields. The wocs continues to raise awareness of both the common and the unique experiences of women of color as they navigate stem careers while emphasizing the need to disaggregate woc identities in order to develop effective practices. The wocs brings together women of color in stem with individuals and organizations who authentically support woc in thriving and advancing in their chosen fields. This past year, the 3rd annual wepan women of color summit was sponsored by the national science foundation's technology, innovation and partnerships and translational impacts (tip/ti) directorate.”

“Contract workers (temp) 1,418 1,815 0 branding/content creation 2,500 6,655 0 program consultants 280,680 5,020 0 it work 0 33,000 0 payroll processing 0 7,379 0 total 284,598 53,869 0”

“ADJS PER AUDIT 10,481”