American Evaluation Association

“Smithbucklin an association management company, handles all operational oversight for the association within policies defined by the board. Smithbucklin is responsible for all operations, and can encumber the association within policy guidelines set by the board, but has no direct access to association funds and is always under the direct oversight of the president and treasurer.”

“The association is a dues-paying membership organization. Membership types are: standard membership; joint membership for members of the canadian evaluation society; full-time student membership.”

“All board members are elected via a general vote of the full membership held each summer. All members receive an electronic ballot and a reminder and have at least three weeks to complete the electronic ballot.”

“Public statements made on behalf of the association must be member voted and approved.”

“Form 990 is given to the executive committee of the association upon provision from the accountant. The executive committee reviews it and raises questions as needed.”

“All board members and officers are required to complete and submit to the executive director the aea disclosure statement. They must disclose any other employement or financial interest which they, or a member of their immediate family, may have an interest in as either an officer, director, trustee, partner, employee or agent of any business organization, which might give a rise to a possible conflict of interest or duality of interest with the american evaluaiton association. The executive director and the past president/secretary shall become familiar with the stateements of all board members and officers in order to guide their conduct should a conflict arise. The signed statements will be filed with the executive director. At such time as any matter comes before the board in such a way as to give a rise to a conflict of interest, the affected elected director and/or officer shall make known the potential conflict, whether disclosed by his or her written statement or not, and all relevant and material facts concerning the transaction which might reasonably be construed to be adverse to the interests of the association. After answering any questions that are asked with respect to the matter, the board member shall withdraw from the meeting room until the matter has been further discussed and voted upon. In the event that the affected board member fails to withdraw voluntarily, the president is empowered and shall require that the affected board member remove himself or herself from the room during both the discussion and vote on the matter. In the event the conflict of interest affects the president, the past-president/secretary is empowered and shall require that the president remove himself or herself in the same manner and, for the duration of discussion and action on the matter, the past- president/secretary shall preside. At the time that the board accepts the slate of candidates for office for the subsequent year, the executive director will inform those candidates of the conflict of interest expectations.”

“The association does not have executive staff (our only staff are via an internship program). All management services are contracted through an association management company and comparability data was reviewed for acceptability of the contract. The most recent approved contract was reviewed by both the finance and executive committees of the association.”

“Governing documents are online (association policies), conflict of interest is online, financial statements are available by request to the association office and are presented to the membership at the annual business meeting.”

“The american evaluation association's mission is to improve evaluation practices and methods, increase evaluation use, promote evaluation as a profession and support the contribution of evaluation to the generation of theory and knowledge about effective human action.”

“Please note that (a) providing access to er and ehp was new for members and (b)this survey was of all members, including those who had just joined - access and use signigicantly increased with length of membership. Members also received access to resources via the aea website - production and maintenance of which falls within the member services category - and according to the same survey, 69% of members had accessed and used resources available through the aea website. As of the fiscal year ending 6/30/14, the association had approximately 6,971 members.”

“Summer institute is a two and a half day training program for people from all levels, backgrounds, and aspects of evaluation.”

“Other program services include participation assistance, internships, data collection trial programs, volunteer leadership and the evaluation policy task force.”

“Staff support - annual mtg 157,420 0 0 staff support - prof. Dev. 52,174 0 0 elearning 7,880 0 0 amc search & transition 58,591 0 0”

“CASH TO ACCRUAL 340,092”

“In order to have the tax return match the audited financial statements, management has decided to change from cash to accrual reporting for income tax purposes.”