Rappahannock Westminster Canterbury Foundation

“Each member of the board of trustees is provided a copy of the form 990 and requested to submit comments and concerns. All comments and concerns are addressed prior to filing.”

“We have an active corporate compliance program and officer. The program contains a detailed protocol to address/investigate/take action for suspected and/or actual conflicts of interest. Further, trustees are required to complete on an annual basis the conflict of interest statement. In addition, the organization's personnel policies, applicable to all personnel, contain a section regarding conflict of interest. The protocol both in the personnel policies and the corporate compliance program outline a process for review and action. Substantiated conflicts of interest will result in discipline up to and including termination for employees and sanctions up to and including removal for trustees.”

“Ceo evaluation the ceo's performance and compensation is reviewed by the board of trustees of rw-c, a related organization on an annual and on a periodic basis, if appropriate, as determined by the board chairman. The annual review addresses compensation and performance. The process for determining compensation is: -compensation data for comparable virginia executives is obtained and used as a benchmark. -internal compression issues and accomplishments are taken into consideration. -budget and budget constraints are taken into consideration. -a wage increase and or incentive are determined by the board of trustees. The process for judging performance is: -the board chair obtains input and feedback from individual trustees using a questionnaire or by obtaining direct feedback covering subjects such as accomplishment of goals and objectives, strengths, items of concern, and other relevant matters pertaining to ceo performance. -this information is reviewed and summarized by the board chair, reviewed and discussed with the board in an executive session, and reviewed and discussed with the ceo also in an executive session of the board. -throughout the year, the board chair shares feedback received by the individual trustees and or the community with the ceo. The executive committee of the board of trustees met to assess the performance of stuart bunting and to review the compensation package for his position. The committee, as part of the compensation review, evaluated the package against comparable industry and local employers as well as a review by an independant compensation consultant. The executive committee reported the performance review and the compensation assessment to the board of trustees. Officer evaluation officers' performance and compensation is reviewed annually by the ceo and on a periodic basis, if appropriate, as determined by the ceo. The annual review addresses compensation and performance. The process for determining compensation is: -compensation data for comparable virginia executives is obtained and used as a benchmark. -internal compression issues and accomplishments are taken into consideration. -budget and budget constraints are taken into consideration. -a wage increase and or incentive are determined by the ceo. The process for judging performance is: -the ceo conducts a formal performance review using the organization's performance review form and by providing supporting commentary covering subjects such as accomplishment of goals and objectives, strengths, items of concern, and other relevant matters pertaining to officer performance. -this information is reviewed and discussed with the officer in a private setting. The officer is also afforded the opportunity to provide any verbal and or written comments he or she feels is appropriate to their formal performance review. -throughout the year, the ceo shares feedback received by the individual trustees, the community, and staff with the officer. The process described here was last completed in 2025.”

“The organization's governing documents, conflict of interest policy and financial statements are available upon request. Financial statements are found in the disclosure statement.”

“Officers listed on part vii work an average of 40 hours per week. Their time is shared between the filing organization and the related entity listed on schedule r.”

“The organization has a committee that assumes responsibility for oversight of the audit of its financial statements and selection of an independent accountant. The organization has not changed its oversight process or selection process during the tax year.”