American Academy of Diplomacy

“The academy has three types of members, as follows: general members (referred to as members herein), who shall (a) be elected as provided in the bylaws, (b) be limited in number as established from time to time by the board,(c) have full voting rights as provided in the bylaws, and (d) be obligated to pay dues or assessments or other charges as determined by the board from time to time. Honorary members, who shall have voting rights but no obligation to pay dues, assessments, or other charges, and which class shall be offered to all former secretaries of state, as well as other distinguished citizens who may be selected by the board because of their outstanding contributions to american diplomacy. Members in government service, who shall be members who return to full-time government service and thereupon shall automatically be designated as such, and shall not during that service have voting rights or the obligation to pay dues, assessments, or other charges, nor be entitled to any of the rights and privileges of a member of the academy. Upon leaving full-time government service, such a member shall automatically be restored to full membership. Notwithstanding the foregoing, members who are seventy-five years or older at the time these revised bylaws are adopted, previously designated as senior members, will retain their voting rights and shall continue to have no obligation to pay dues, assessments, or other charges.”

“Each general or honorary voting member in good standing in the academy shall be entitled to one vote on each matter submitted to a vote of the members. New members shall be elected by the full membership in an election which may be conducted without a meeting (by mail, fax or email). A standing membership committee shall annually, in consultation with the chair, the vice chair of the board, and the president, develop a slate of candidates to fill vacancies on the board anticipated at the end of each calendar year, the slate to be submitted to the executive committee and with its endorsement to the board for its approval. New board members approved by the board must be ratified at the next annual meeting of the membership, or alternatively by ballot of all members.”

“The governing body decisons are reviewed and approved by members in their annual meeting and other special meetings if they are called by the chairman of the board or the president.”

“The president reviews the form 990 and signs it. After filing with the irs, the form 990 is given to the audit committee.”

“Only the president and program director have spending authority. Each has a high level of review. The president reviews the pds spending and the treasurer reviews the presidents spending.”

“The presidents compensation is authorized and should be determined by the board of directors. A review is performed annually during the next years budget development process (november-december). The president is the one who authorizes hiring of other employees and he/she also determines their annual compensation. He/she reports his/her decision to the board at their meeting. The last time that aad performed a compensation review for the other employees was in dec 2021.”

“Tax returns, by-laws, annual reports, and announcements are made available upon request.”

“The american academy of diplomacys financial statements are prepared on the modified cash basis of accounting, which is a comprehensive basis of accounting other than generally accepted accounting principles. Under this basis, revenues are recognized when received. Investments are carried at fair value and unrealized appreciation (depreciation) is recorded with revenues. Expenses are recognized when paid, except for credit card payables and property and equipment, which are capitalized and depreciated on a straight-line basis over their estimated useful lives.”