Armed Forces Communications and Electronics Association

“The treasurer keeps the records and prepares monthly financial reports which are presented to the board of directors. The year end is audited by a committee appointed by the board. The final report by the audit committee is used by the treasurer and a cpa to prepare the form 990 and other schedules. The cpa is not a member of the audit committee and does not participate in the audit by the committee. The cpa works with the treasurer and records to complete the filing of the tax return. A copy of the tax return is presented by the treasurer to the officers and board members. A copy is also prepared for the trerasurer to review, sign, and file by the deadline plus extensions with the irs.”

“Officers are to disclose any transactions to the board of directors in sufficient detail and adequate time to enable the board to evaluate the propriety of the transaction. When a conflict of interests arises at a board meeting, the director should disclose the conflict before the board takes action on the matter. The director shall refrain from voting on any such transaction, participating in deliberations concerning it, or using personal influence in any way. The director's presence may not be counted in determining the quorum for any vote with respect to any afcea international business transaction in which he/she has a possible interest. If the director recognizes that the conflict is ongoing and that information discussed at the board meeting will bear on that conflict, the director should not participate in that portion of the discussion and should leave the room. If the director in good faith fails to recognize a conflict, the director, when it is recognized, shall report that failure to the chairman, who shall take appropriate action to prevent continuation of the conflict and mitigate past action to the extent reasonable. The matter shall be referred to the executive committee for review and recommendation.”

“The board reviews any written request for documents, policies, or financial information (including requests for tax filings) and provides a copy of the documents requested within a reasonable time period.”

“Volunteers help with hosting events such as monthly board meetings, the montgomery information technology summit, and the air force information technology conference.”