Capital Area Food Bank Inc

“In september 2023, the board of directors approved an amendment to the bylaws to allow the governance committee to recommend a one-time waiver of the term limits for a period of up to three years for any sitting member of the executive committee for succession planning or similar purposes. The recommendation for a waiver of term limits for such must be approved by the affirmative vote of a majority of the board of directors at its annual meeting.”

“The federal form 990 was prepared by the food bank's auditor based on the information compiled and provided by cafb management. The initial draft was reviewed by the chief financial officer and edits were provided to the auditor. The auditor made the changes discussed and sent an updated draft that management provided to the food bank's audit committee. The audit committee discussed the draft with cafb management and provided comments. After making necessary revisions, the draft was provided to the full board for their review. After ten days, there being no further feedback, the form was filed with the internal revenue service.”

“The food bank ensures that an updated conflict of interest statement from each required individual is completed and collected. Upon election to the board of directors and at each annual meeting thereafter each director signs and acknowledges the food bank's then-current "conflict of interest and "duties of a board member" statements. Signed copies are kept at the principal office of the food bank. The board of directors reviews and provides approval of any material related party transactions or arrangements between the food bank and any of its directors or officers or any of their respective affiliates, associates, or related parties.”

“The executive committee considers benchmarks to comparable ceo jobs at other food banks and local non-profits and the ceo's job performance. The committee prepares a report based on this information and provides a recommendation that is submitted to the full board for approval. The process and discussion is memorialized in the committee and executive session minutes maintained for the board of directors. This process was completed in july 2023.”

“The food bank makes its audited financial statements, form 990, conflict of interest policy, and gift acceptance policy available to the public on its website. These documents as well as the food bank's governance documents are available upon request.”