Capitol Hill Arts Workshop

“The form 990 was prepared by the outside accountants and forwarded to the finance committee chair and the board treasurer for review. The full board was provided a copy of the form 990 electronically before filing with the irs.”

“Upon hire, all employees and board members sign the conflict of interest policy and submit it to the executive director. Annually, full-time employees and board members re-sign the conflict of interest policy and submit it to the executive director. If a conflict arises, the conflicted member recuses him/herself from voting on the matter. Chaw may engage in a transaction to award funds or to contract with a grantee, consultant, or vendor with whom a director or staff member is affiliated, only if the following conditions are met prior to the transaction: a. The affiliated person shall disclose to the board of directors all material facts concerning the affiliation. B. The board of directors shall review the material facts. The transaction may be approved only if a majority of unaffiliated and disinterested directors concludes that: i. The proposed transaction is fair and reasonable to chaw; ii. Chaw proposes to engage in this transaction for its own purposes and benefits, and not for the benefit of the affiliated person; and iii. The proposed transaction is the most beneficial arrangement which chaw could obtain under the circumstances with reasonable effort.”

“The executive committee is responsible for the annual performance evaluation of the executive director. The executive committee solicits comments about the executive director performance from members of the board of directors. These comments are collated by the president and presented in person to the executive director by at least two members of the executive committee, usually the president and one other person. If the president were not available, these duties would be carried out by the vice president. Evaluation focuses on 5 areas: communication, vision & results, leading people, business acumen and looking forward. The executive committee may choose to use chaw's internal evaluation form or another format. If an increase and/or bonus is awarded, it is applied within 90 days, subject to availability of funds. The amount is determined by available budgeted funds which are allocated for overall staff increases and previous years' increases that the executive director received. To document the review, an email is sent from the board president to the finance director. The last compensation review took place in september 2024.”

“The organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request.”

“Reportable compensation for rebecca bock is for teaching services, unrelated to her services on the board of directors.”

“During the year the organization discontinued the chaw productions program.”