Management Association for Private

“The organization receives various management services from association & conference group.”

“The annual meeting of members shall be held each year at such time and place as the board of directors may by resolution determine, for the election of directors and for the transaction of such other business as may properly be brought before the meeting. Notice of such meeting shall be mailed to each member at least thirty, but no more than sixty, days before the date of the meeting. Mapps has several membership categories including regular, associate, associate partner program, independent consultant and emeritus.”

“Membership ratifies actions of board.”

“A draft of form 990 is presented to a meeting of the board of directors for review and approval before filing.”

“In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors of the committees with governing board delegated powers considering the proposed transaction arrangement. In determining whether a set of circumstances gives rise to a duty to disclose, the interested person should disclose in all situations in which a financial interest exists, and in all situations in which the appearance of a financial interest or conflict of interest exists. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he/she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists. If a conflict exists: 1) an interested person may make a presentation at the governing board or committee meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. 2) the chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. 3) after exercising due diligence, the governing board or committee shall determine whether mapps can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. 4) if a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in mapps's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination it shall make its decision as to whether to enter into the transaction, arrangement, action or outcome. 5) no decision of the governing board or committee shall relieve an interested person of the duty to act in the best interests of the association in the conduct of their activities on behalf of the association.”

“A copy of form 990 and any other governing documents will be available upon request. Requestors should send a written request to the association office. A copy will be sent within 30 days following receipt of request.”