Historic Annapolis Inc

“The overall form 990 is reviewed in advance of perparation/completion for new or changed requirements by ha's senior financial officer. Questions, if any are discussed with the auditor (preparer of the form 990). Source documentation specific to form 990, not previously provided to the auditor, is collected, reviewed for completeness and accuracy, and then is forwarded to the auditor (preparer). The auditor (preparer) and the senior financial officer will discuss, clarify or resolve any issues identified during the preparation of the form 990. The completed form is reviewed by the senior financial officer and the auditor (preparer). The senior financial officer will then review the completed form with the treasurer of the board of trustees. Any questions remaining will be reviewed with the auditor (preparer) for resolution. The treasurer of the board of trustees, the president/ceo and/or the senior financial officer will then sign and mail the form 990.”

“Ha has a written conflict of interest policy. All board and staff members are required to review the policy and present a signed acknowledgement that they (a) have no activities with the organization that are prohibited, or (b) that any activity where there may be a potential or perception of a conflict of interest has been indentified to the board of trustees for review and determination by the board as to any possible conflict of interest.”

“Compensation of senior management is based on a review of compensation paid by other organizations of comparable size and location. For the position of the president, compensation is determined in a similar manner as other positions but also included the consideration of recommendations by consultants engaged in the recruitment of the president. Consideration is also given to the achievement of annual operating objectives.”

“Ha will make its form 1023 and form 990 available to public inspection upon written request.”

“Ha will make available on request, governing documents, operating policies and financial statements as required by the governing laws of the state and federal governments. Normally, ha will initially refer the requesting individual or organization to public sources (e.g. Guidestar), however for information not available through public sources, ha will arrange an acceptable time to meet with the requesting individual at our business office to provide access to the requested records. Proprietary or information of a confidential nature is normally not released except by legal process.”

“The board of directors is responsible for the selection of the independent auditor each year. The board of directors is also responsible for the oversight of the audit. This process has not changed from the prior year.”