Montgomery County Agricultural Center Inc.

“A total of seventeen persons served on the board of directors during the calendar year. Those seventeen are shown in part vii of form 990. As of december 31, 2015 there were a total of twelve voting board members serving the organization as disclosed in part vi, lines 1a & 1b, and part i, lines 3 & 4. Board members are elected at the annual meeting in march.”

“The montgomery county agricultural center, inc. Has 5 classes of membership: associate, life, sustaining, and honorary. Each class of membership is afforded certain rights and privileges as outlined in the by-laws of the organization. Only life members, which are defined as those have contributed 200 hours of labor for the benefit of the corporation, are afforded voting privileges with regards to organization matters.”

“There are twelve members of the board of directors which are elected for three year terms. The terms are staggered and four directors are elected each year at the annual meeting. Each year the board establishes a nominating committee which selects candidates for election to the board. Included in the mailing to the fair members announcing the annual meeting is a list of the candidates standing for election to the board and a short bio of each candidate. At the annual meeting additional candidates are accepted from the floor and then the members attending the meeting vote for the candidates.”

“The form 990 is prepared by the organization's independent outside auditors. The form 990 is then reviewed by the mcac controller and compared to the financials prepared by the outside auditors for accuracy. After the controller's review it is given to a mcac officer for signature (usually the president).”

“Mcac requires all board of directors/employees to annually submit a conflict of interest disclosure form which lists all businesses or other organizations of which he/she is an officer, member, owner or employee or for which he/she acts as an agent, with mcac has or might reasonably in the future, enter into a relationship or a transaction in which the board member/employee would have conflicting interest. The president of the board and the executive director becomes familiar with conflict of interest disclosure forms of the board members/employees in order to guide his/her conduct should a conflict arise. The vice president of the board shall become familiar with conflict of interest disclosure forms of the president and the executive director. Should a situation arise in which a director/employee would have a potential conflict of interest he/she will withdraw from discussions and will not vote on the matter.”

“Annually, the board of directors evaluates the prior year's performance of the executive director and if it is determined he should get a raise, a committee reviews the salaries of comparable positions in the area, such as frederick county fair and state fair. The committee makes a recommendation to the board which than votes on the recommendation.”

“The documents are available upon request.”