Illinois Chapter of American Academy of Pediatrics

“The officers meet every month to discuss the current issues of the organization and make decisions regarding the organization.”

“Decisions of the executive committee must be approved by a vote of the committee.”

“The 990 is reviewed by the executive director and business manager and compared to internal records. A copy is also shared with the board treasurer for review.”

“Icaap requires each of its executive committee members and board members to complete a voluntary disclosure statement annually. The voluntary disclosure statement lists the member's business and investment relationships. The executive committee reviews all such statements and reaches a conclusion of whether or not any of the listed investments or professional relationships pose potential conflicts that may impair the member's objectivity or ability to act in the best interest of icaap. When a conflict does exist, the member is excluded from participating in related discussions and voting.”

“Annually, the officers of the executive committee review the executive director's compensation. Other staff compensation is determined when the position is created, after which compensation changes are determined both through annual and project budgeting processes (at which time changes in salary are proposed in budgets) and through the annual review process per icaap policy: the policy states that icaap may adjust an employee's salary from time to time. Salary reductions may occur because of loss or limitations on funding, changes in position responsibilities, or performance issues. Salary increases may also be offered as the result of changes in position responsibilities, exemplary performance, or for cost-of-living adjustments. Icaap is committed to aligning pay increases with an employee's performance whenever possible. The president and treasurer are notified of each salary increase. Changes to compensation which exceed icaap's budgeting standard of 3% annually, which have occurred in relation to promotions or changes in duties, are reviewed specifically by the officers during monthly calls.”

“Icaap executive committee minutes are posted on the icaap website. 990s are available through guidestar. Audited financial statements are distributed each year to funders and state agencies and financial statement data is included in icaap's annual report which is distributed to stakeholders and posted on the icaap website.”

“Icaap's executive committee assumes responsibility for the oversight of the audit and selection of an independent accountant. This process has not changed during the year.”