Ballstongives Inc

“The corporation shall have a board consisting of at least three (3) and no more than (9) directors. Within these limits, the board may increase or decrease the number of directors serving thereon, including for the purpose of staggering the term of directors.”

“There are no program service committees, other than the executive committee, with authority to act on behalf of the governing body.”

“The organization utilizes the following form 990 review process: the form 990 is prepared by the organization's outside cpa firm. The return is prepared in draft form for an initial review by both the organization's finance director and the organization's treasurer. After this phase, the tax return is electronically emailed to the governing body (board of directors) for their review and comments. After allowing for a reasonable time for comments, the tax return is finalized for filing.”

“The organization monitors and enforces compliance with its conflict of interest policy on an annual basis. All board members are presented with the organization's conflict of interest policy and are asked to sign a "code of conduct," which includes the conflict of interest policy. Each person affirms they have read the policy and affirms they have not obtained any financial interests during the preceding year that have not been disclosed to the organization, and further, no nonfinancial interest matters have arisen that were not previously disclosed. The form also provides each person the opportunity to disclose any conflicting interests they may have regarding the operations with the organization. Upon disclosure of financial or nonfinancial interest and of all material facts relating to the disclosure, and after discussion among disinterested members of the board of directors or committee, and the interested person, the disinterested members of the board of directors shall decide if a conflict of interest exists. The policy sets forth procedures for addressing the underlying transaction or arrangement when a conflict of interest is determined and whether the transaction or arrangement is in ballstongives, inc.'s best interests, for its own benefit, and whether it is fair and reasonable. In conformity with this determination, it shall make its decision as to whether to enter into the arrangement or transaction.”

“The governing documents and conflict of interest policy are provided to all board directors and staff. They are available to the public at the affiliate's office, ballston business improvement district. An annual, unaudited comparison of expenses to budget on a cash basis is provided in may to attendees at the corporation's annual meeting. The audited financial statements completed after the end of the fiscal year (june 30th) are available to the public upon request.”

“The process has not changed from the prior year.”