Gulf Coast Cares Inc

“Gulf coast cares (gcc) entered into accounting and administrative services agreements with gulf coast jewish family and community services, inc. (gcjfcs), a related 501(c)(3) organization. The agreements are for a term of one year and continue thereafter for additional one year terms, unless terminated by either party. Under the terms of the agreements, gcjfcs provides accounting, administrative, and management support. The scope of the work may change with the approval of the gcc board.”

“The organization's president/ceo, cfo, and board treasurer conduct the initial review of form 990 and provide any suggested changes to the preparer of the form. Once any changes have been made, and at least one week prior to the filing deadline, each voting board member is provided a copy of the form for final review and comment.”

“The organization requires that a copy of the conflict of interest policy be given to all board members, staff members, volunteers, and stakeholders upon commencement of such person's relationship with the organization. Each board member, officer, staff member, and volunteer is required to sign and date the policy at the beginning of his/her term of service or employment and each year thereafter. The policy requires that any potential and/or actual conflicts of interest be disclosed. Conflicts are monitored on an ongoing basis.”

“The organization is run by a board of volunteers for which no compensation is provided. As such, the policies to set compensation for top management officials and other officers or key employees as described in questions 15a and 15b do not apply. The top management and top financial officials listed in part vii of form 990 are shared with and compensated by gulf coast jewish family and community services, inc. (gcjfcs). The process for determining compensation by gcjfcs is described below. The executive committee of the board is responsible for reviewing and approving compensation levels of the top management officials, officers, and key employees. The executive committee is comprised solely of individuals who do not have a conflict of interest with respect to the compensation arrangement being determined. Compensation arrangements must be approved in advance by the executive committee before any payment is made. In determining compensation, the executive committee must rely on comparability data that demonstrates the fair market value of the compensation in question. Such data may include expert compensation studies by independent firms, written job offers for comparable positions in similar organizations, and information obtained from irs filings of similiar organizations. The deliberation and decision process is documented in the executive committee minutes. Compensation levels are reviewed on an annual basis unless an approved employment agreement covering a longer period of time is in effect. Any changes to approved employment agreements are to follow the same procedure.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“Gulf coast cares, inc. Is included in the consolidated financial statements of gulf coast jewish family and community services, inc. And affiliates (gcjfcs). The gcjfcs finance committee of the board of directors is responsible for the selection of the independent cpa firm, and for the conduct of the annual financial statement and compliance audits. In addition, the finance committee is responsible for: ensuring that adequate internal controls are in place to safeguard the assets of the organization, reviewing the monthly financial statements; and for monitoring risk management and compliance practices of the organization.”

“The organization shares employees with gulf coast jewish family and community services, inc. (gcjfcs). All payroll reports were timely filed by gcjfcs.”