Bartow Regional Medical Center Inc.

“See narrative for part vi, line 15a”

“The filing organization does not directly compensate some of its top management employees; rather compensation is paid by a related organization that follows the compensation policy of the independent compensation committee, appointed by the board of directors. The compensation committee's purpose is to provide oversight for the organization's executive compensation program, review and approve compensation and benefits for all "disqualified persons" subject to the intermediate sanctions regulations issued under section 4958 of the internal revenue code (including the chief executive officer, chief operating officers & chief financial officer, other system and entity executives, and other disqualified persons as defined in the intermediate sanctions regulations; i.e., voting members of the governing body, family members, former officers), and establish the compensation philosophy for all other executives. This committee engages nationally recognized compensation consultants to assist them in review of executive compensation. The compensation consultants provide a review of each vice president and above in the system to determine if that employee's compensation is reasonable when compared against market standards. The data reviewed comes from compensation studies that include comparable compensation for similarly qualified persons in functionally comparable positions at similarly situated organizations. The organization keeps contemporaneous minutes of the compensation committee meetings and decisions. External consultants review compensation every other year, the last review occuring in 2023, but the compensation committee regularly monitors compensation and all other procedures are followed annually.”

“The organization has committees with authority to make decisions and/or act in regard to specific matters. The composition and scope of authority for any such committees are described in the organization's governing documents.”

“The sole member of the corporation is baycare health system, inc.”

“THE BOARD members shall be DETERMINED BY THE SOLE MEMBER FROM TIME TO TIME. SUCH DIRECTORS SHALL BE APPOINTED AS FOLLOWS: (I) FOUR DIRECTORS SHALL BE APPOINTED BY THE MEDICAL STAFF; AND (II) THE REMAINING DIRECTORS SHALL BE APPOINTED BY THE SOLE MEMBER, A MAJORITY OF WHICH SHALL BE INDEPENDENT, COMMUNITY MEMBERS. SUBJECT TO ARTICLE III OF THE BYLAWS, THE BUSINESS AND AFFAIRS OF THE CORPORATION SHALL BE MANAGED BY THE BOARD OF DIRECTORS IN A MANNER CONSISTENT WITH THE BYLAWS AND OTHER APPLICABLE LAW.”

“THE SOLE MEMBER SHALL HAVE THE RIGHT TO MAKE ALL DECISIONS REGARDING THE GOVERNANCE, STRATEGY, FINANCES, AND OPERATIONS OF THE CORPORATION, INCLUDING, WITHOUT LIMITATION, THE EXCLUSIVE AUTHORITY TO AUTHORIZE, APPROVE, AND/OR PERFORM THE FOLLOWING: (1) THE APPROVAL of THE CORPORATION'S STRATEGIC PLAN, OPERATING BUDGETS, AND CAPITAL BUDGETS; (2) THE APPROVAL OF THE CORPORATION'S PHILOSOPHY, MISSION STATEMENT, AND PURPOSES; (3) THE ADDITION, DELETION, OR RECONFIGURATION OF THE SERVICES AMONG THE CORPORATION AND ITS AFFILIATES; (4) THE ESTABLISHMENT OF THE FEES AND CHARGES ON BEHALF OF THE CORPORATION; (5) THE EXECUTION OF MANAGED CARE CONTRACTS ON BEHALF OF THE CORPORATION; (6) THE APPROVAL OF NON-BUDGETED EXPENDITURES AND INCURRENCE OF INDEBTEDNESS ABOVE LIMITS APPROVED BY THE SOLE MEMBER FROM TIME TO TIME; (7) THE HIRING, FIRING, DISCIPLINE, AND DISCHARGE OF THE CORPORATION'S PRESIDENT; (8) THE PURCHASE, SALE, TRANSFER, LEASE, LOAN, OR OTHER ENCUMBRANCE OF THE CORPORATION'S ASSETS ABOVE A CERTAIN THRESHOLD APPROVED BY THE SOLE MEMBER FROM TIME TO TIME; (9) AMENDMENT OF THE ARTICLES OF INCORPORATION AND THE BYLAWS; (10) THE FILING OF A VOLUNTARY PETITION IN BANKRUPTCY OR OTHER APPLICATION FOR JUDICIAL RELIEF FROM THE CREDITORS OF THE CORPORATION; AND (11) THE DEVELOPMENT OR ACQUISITION OF NEW FACILITIES AND/OR THE CLOSURE OR RELOCATION OF ANY FACILITY OPERATED BY THE CORPORATION.”

“The form 990 is prepared by the organization and reviewed by the CFO as well as the organization's paid preparer. Prior to filing with the IRS, a final copy of the form 990 is made available to the entire Board.”

“Bartow regional medical center, inc. Has two separate conflict of interest procedures; one that relates to board members and another that relates to non-board member employees. Both groups are required on an annual basis to complete, sign and file an annual disclosure statement detailing existing or potential conflicts of interest. Disclosure requirements of board and committee members: prior to any and all board or committee meetings, each board/committee member shall review the meeting agenda for any actual or potential conflict of interest. In the event an actual or potential conflict of interest associated with any agenda item is concluded by a board/committee member after such review, the impacted board/committee member shall inform the board/committee chairperson of the conflict in advance of the meeting. Required action after disclosure of the board/committee member's actual or potential conflict to the board/committee chairperson as set forth above, the following procedures for addressing the conflict of interest will be adhered to by each board and all committees without exception: 1. The board/committee chairperson shall, upon disclosure by an impacted board/committee member, have the discretion (based upon the severity of the actual or potential conflict) to excuse the impacted board/committee member from the board/committee discussions on that agenda item. 2. Regardless of whether the impacted board/committee member is asked to leave the room during the agenda item discussion, the board/committee chairperson shall notify all board/committee members of the actual or potential conflict of interest so everyone is aware of the said conflict before any discussions and/or vote on the matter. 3. The board or committee shall determine whether the baycare entity can obtain a more advantageous transaction or arrangement with reasonable efforts from an individual or entity that would not give rise to a conflict of interest. 4. If a more advantageous transaction or arrangement is not reasonably available, the board or committee shall determine whether the transaction or arrangement is in the baycare entity's best interest and whether the transaction is fair and reasonable to baycare. An interested board/committee member shall not vote, participate in, influence, or attempt to influence any determination or proceedings. As requested by the board/committee chairperson, the interested board/committee member may, however, respond to questions posed by the board/committee regarding the contract or transaction. Any such contract or transaction must be authorized by a vote of at least two-thirds (2/3) of the board/committee members entitled to vote at a meeting at which a quorum was present. Any interested board/committee member may not be counted in determining the existence of a quorum. 5. The minutes of the board and all committees shall reflect the following: a. The name(s) of the board/committee member(s) who disclosed or was otherwise found to have an actual or possible conflict of interest, the nature of the actual or possible conflict of interest, any action taken to determine whether a conflict of interest was present, and the board/committee chairperson's decision as to whether a conflict of interest, in fact, existed. B. The names of the board/committee members who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken on the subject at issue. C. The interested board/committee member's removal from the room (if requested by the chairperson), exclusion from voting and participation in discussions, and the existence of a proper quorum. For employees, the review of conflicts of interest or potential conflicts goes to the conflict of interest determination committee. This committee consists of the baycare chief compliance officer, the corporate responsibility officers”

“The organization's financial statements are included in the consolidated financial statements of its affiliate, baycare health system, inc. The consolidated financial statements of baycare health system, inc. Are available through emma for bond investors. The organization's articles of incorporation and amendments thereto are made available to the public by the filing of those documents with the florida department of state and can be located at sunbiz.org. The organization's other governing documents and conflict of interest policy are not made available to the public.”

“The total number from box 3 of form 1096 is reported by baycare health system, inc, ein 59-2796965, a related organization that processes forms 1099 for its affiliates. Such reporting aligns the form 1096, box 3 reporting to the issuing ein.”

“MANAGEMENT FEE ALLOCATION - Total Expense: 12535658, Program Service Expense: , Management and General Expenses: 12535658, Fundraising Expenses: ; PROFESSIONAL FEES - Total Expense: 5330178, Program Service Expense: 5314981, Management and General Expenses: 15197, Fundraising Expenses: ; OUTSIDE SERVICES - Total Expense: 2076285, Program Service Expense: 1907419, Management and General Expenses: 168866, Fundraising Expenses: ; MEDICAL RECORDS CODING - Total Expense: 525758, Program Service Expense: 525758, Management and General Expenses: , Fundraising Expenses: ; Wound Care Management - Total Expense: 332987, Program Service Expense: 332987, Management and General Expenses: , Fundraising Expenses: ; OTHER - Total Expense: 174294, Program Service Expense: 149642, Management and General Expenses: 24652, Fundraising Expenses: ; - Total Expense: , Program Service Expense: , Management and General Expenses: , Fundraising Expenses: ; - Total Expense: , Program Service Expense: , Management and General Expenses: , Fundraising Expenses: ; - Total Expense: , Program Service Expense: , Management and General Expenses: , Fundraising Expenses: ; - Total Expense: , Program Service Expense: , Management and General Expenses: , Fundraising Expenses: ; - Total Expense: , Program Service Expense: , Management and General Expenses: , Fundraising Expenses: ; - Total Expense: , Program Service Expense: , Management and General Expenses: , Fundraising Expenses: ; - Total Expense: , Program Service Expense: , Management and General Expenses: , Fundraising Expenses: ; - Total Expense: , Program Service Expense: , Management and General Expenses: , Fundraising Expenses: ; - Total Expense: , Program Service Expense: , Management and General Expenses: , Fundraising Expenses: ; - Total Expense: , Program Service Expense: , Management and General Expenses: , Fundraising Expenses: ; - Total Expense: , Program Service Expense: , Management and General Expenses: , Fundraising Expenses: ; - Total Expense: , Program Service Expense: , Management and General Expenses: , Fundraising Expenses: ; - Total Expense: , Program Service Expense: , Management and General Expenses: , Fundraising Expenses: ;”