Jafax Inc.

“It came to our attention that the ex-treasurer had taken $12,200 without the permission of the board while he was treasurer and after he resigned from the position for reasons unrelated to him taking money from the bank account. Upon seeking legal and financial counsel, the board came to a written agreement to have the past treasurer return the money over a specific amount of time plus interest on the amount of money that he took. Additional corrective actions taken consist of segregation of duties where the bookkeeper does not have permission to withdraw money from the bank account. We also pay for monthly security services, such as reverse positive pay, so that all checks and direct withdrawals need to be approved by the chair before they can be processed. We also have started doing monthly bookkeeping meetings to review bank account expenditures on a more regular basis.”

“A copy of the return is distributed to the board of directors prior to filing.”

“Before board or committee action on an agreement or transaction involving a conflict of interest, a director or committee member having a conflict of interest and who is in attendance at the meeting shall disclose all facts material to the conflict of interest. Such disclosure shall be reflected in the minutes of the meeting. A person who has a conflict of interest shall not participate in or be permitted to hear the board's or committee's discussion of the matter except to disclose material facts and to respond to questions. Such person shall not attempt to exert his or her personal influence with respect to the matter, either at or outside the meeting.”

“The governing documents, conflict of interest policy, and financial statement are available to the public upon request.”

“The governing documents, conflict of interest policy, and financial statement are available to the public upon request.”