Southwest Georgia Healthcare Clinics Inc

“Southwest georgia healthcare clinics, inc. (sghc) entered into a staffing service agreement dated july 26, 2017 with donalsonville hospital, inc. (dhi) to provide employees for sghc. Under the terms of the agreement, salaries and wages will be reimbursed by sghc. Prior to 2019, dhi agreed to cover the losses incurred by sghc on an annual basis until such time as sghc obtains federal approval and funding as a federally qualified healthcare clinic (fqhc). Beginning 2019, new found community foundation, inc. Agreed to cover the losses the physicians incurred.”

“The organization does not have any committees with authority to act on behalf of the governing body.”

“The independent accounting firm that prepares the form 990 (based upon information provided by the organization) provides a copy of the return to be reviewed by management. Management performs a detailed review which consists of reviewing the financial data, the narratives disclosed, and other facts presented on the return. Upon review, the form 990 and related schedules are provided to all board members for review and feedback. Once the form 990 is reviewed by all applicable parties, a copy of the final version is provided to all members of the governing body prior to filing with the irs.”

“The organization has a written policy respecting conflicts of interest and disclosure of same. Generally speaking, the policy requires any "covered person" who believes he has a conflict of interest to: -disclose the existence and nature of the conflict of interest (including all facts known respecting the subject matter) to the chairman of the board; -play no part, directly or indirectly, in the deliberation or vote of the board of directors with respect to the determination of whether a conflict of interest exists; and -recuse himself from that portion of the meeting at which the conflict of interest is discussed. The definition of a "covered person" includes all board members, officers and members of senior management of the organization. When a covered person discloses a potential conflict of interest to the board chairman, the chairman is obliged to bring the matter to the attention of the full board who determines whether a conflict of interest actually exists. If a conflict of interest exists, the transaction or matter giving rise to the conflict of interest may not proceed unless the board determines, by a majority vote, that, despite the conflict of interest, the transaction/matter is nevertheless in the organization's best interest and is fair and reasonable to the organization. In addition to the requirement to disclose a potential conflict of interest at the time it arises, each must submit annually a 'conflict and disclosure of interest questionnaire'.”

“The board of directors reviews and approves the compensation for the ceo. The board uses comparable compensation data for similarly qualified persons at similarly sized organizations and salary surveys to determine the compensation for the ceo. The ceo, a nonvoting member of the board, is dismissed from the meeting during the review of her compensation. The last determination using comparable compensation data and salary surveys was in 2016. However, cost of living adjustments are given annually and are approved by the board.”

“Similarly the board reviews and approves compensation for other officers and key employees of the organization.”

“No documents are available to the public.”

“To provide, at the direction of our medical staff, a uniform level of such high-quality curative and palliative health care and diagnostic services as are within our scope of services to all who seek our aid, regardless of their ability to pay, and to refer those whose needs cannot be met within our scope of services to other qualified and competent providers of care, while striving continuously to improve the quality of care and service, and preparing always to evolve as an organization as the nature of health care in the nation and our geographic locality changes.”

“Part v line 1a - number of 1099s issued form 1099s for independent contractors were issued by donalsonville hospital, inc. (dhi), an unrelated organization, on behalf of sghc. Prior to fy 2019, dhi committed to covering any operational loss until sghc could obtain government funding as a federally qualified healthcare clinic.”

“Line 2c - oversight process of the audit an independent accounting firm that has been approved by the board conducts the audit. Management performs a detailed review which consists of reviewing the financial data, the footnote disclosures, and pertinent information. Upon review, the audited financial statements and any pertinent data is presented to the board. Once the audit is reviewed by all applicable parties, a copy of the final version is provided to all members of the governing body.”