Birmingham Islamic Society Waqf

“The Trustees hold regular meetings in such frequency as deemed necessary by the Trustees to conduct its business. Special meetings of the trustees may be called by or at the request of BIS, or a simple majority of the trustees. The trustees may have joint meetings with BIS as needed. Any action required to be taken at a trustees meeting or any other action which may be taken at a trustees meeting, may be taken without a meeting if consent in writing, setting forthe the action to be taken, shall be signed by all the trustees entitled to vote with respect to the subject matter thereof. Notice whether via jumah announcement, email, telephone or mail- stating the place, day and hour of any meeting of the trustees shall be delivered to each trustee at least three days before the date of the me the date of the meeting, if mailed, such notice shall be deemed delivered when deposited in the United States mail in a sealed envelope properly addressed, with prepaid postage. Any member of BIS shall have a right to attend trustee meetings as an observer after informing the President of BIS of his/her intention, except in private matters.”

“The endowment trust is known as Birmingham Islamic Society Waqf there is trustees rather than committees. The trustees have the actual care of the properties, but have no power other than to buy, sell, exchange, lease, pledge, transfer or dispose of in any other manner any property of the endowment without specific vote of the Trustees of The islamic society of Birmingham (church)herein after BIS.”

“The trustees shall present to the BIS board a quarterly report of the trust status, including financial statements and any related disclosures before the preparation and the filling of the form 990 and relay pertinent information to the full board. the BIS board will then hold a meeting for an actual review and a discussion facilitated by the board financial director. BIS may confer with accountants and legal counsel of the Organization with respect to drafts of the Form 990. Copies of the draft Form 990 will then be distributed to the Board of Directors in either electronic or paper form for review and approval. Any questions or concerns will be noted and addressed, and management staff will ensure that changes are incorporated into the Form 990 as appropriate. After all input has been appropriately addressed, the final version of the Form 990 with required schedules) will be distributed to every voting member of the Organizations board of directors prior to filing with the IRS. The final form may be distributed either in paper or electronic form in any manner deemed appropriate by the BIS.After the final version of the Form 990 has been distributed pursuant to paragraph above, management staff will cause the final Form 990 to be filed as required. Form 990 is presented to all BIS board member along with a narrative highlighting major areas of the form. All BIS board members must approve the form 990 before it is filled with the Internal Revenue Service.”

“In the event that any trustees obligation to operate in the best intrest of the trust conflicts with his/her personal intrests, or with the interest of any organization in wich he/she becomes aware of it and shall refrain from participating in decission making in connection with any matter relating to such conflict.At each trustees and board meeting all board members and trustees must state that they are in compliance with the conflict of interest policy.”

“The trustees shall not be entitled to receive any pay or other compensation for their services as such. Nevertheless, they may incur such expenses as may be reasonably necessary for the administration, protection, and perservation of the trust, which expenses may be paid out of eiather the income or the corpus of the trust, in the discretion of the trustees. Except in cases of emergency, as determined by the trustees, the trustees shall not employ an attorney or legal/professional services or incur such professional expenses without the prior approval of BIS Board. No part of the trust proceeds and/or assets whether of a value or none, monetary or nonmonetary shall inure to the benefit of any member, director, or officer of the trust or BIS, or any private individual (except that reasonable compensation may be paid for services rendered to or for the trust affecting one or more of its purposes).”

“No part of the net earnings of the trust shall inure to the benefit or in a form of compensation to any member, director, or officer of the trust or BIS, or any private individual ( Except that reasonable compensation may be paid for services rendered to or for the trust affecting one or more of its purposes.”

“The Governing documents are posted in the BIS enclosed bulletin board, located in the BIS lobby entrance. Requests and/or inspections of the documents including; all the schedules and attachments prior years returns and all other materials associated with the annual information returns and the exempt status, other than the schedule of contributors to the organization are promptly handled and provided by the BIS principal and at eash of its regional offices having three or more employees. All documents are readly available for In-person request and within 30 days for written request. Disclosure to the public. The by-laws, articles, form 1023,form 990, financial statements, all the related schedules and conflict of interest policy are available to any one who so desire to see or inspect them in the BIS office or via mail.”