Civic Intelligence

Portsmouth STEM Academy

EIN 46-5057163 • 501(c)3 • Portsmouth, OH

Profile

Portsmouth stem academy is a private, non-profit k-8 school in portsmouth, ohio. The school offers a robust curriculum in science, technology, engineering, and math, while still providing a full program in liberal arts, international cultures, and foreign language (spanish and mandarin). The school's philosophy is that children deserve a learning center focused on their intellectual, emotional, and physical needs, not those of adults. Schools should be exciting worlds of exploration, guiding students through what they need to know, and encouraging them to excel in the realms that most appeal to them individually. The teaching structure includes a collaborative open classroom environment with learning groups which incorporate coaching, hands-on practice, and experimentation.

609 Second Street Unit EPortsmouth, OH 45662

www.portsmouthacademy.org

Siviq Scores

Precomputed percentiles relative to similar nonprofits. These scores are descriptive rather than judgmental.

Liabilities / Assets

75th percentile

0.31x

Higher debt load relative to assets than 75% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Source year 2024

Liabilities / Revenue

85th percentile

0.74x

Higher debt load relative to revenue than 85% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Source year 2024

Net Margin

68th percentile

16%

Higher net margin than 68% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Source year 2024

Top Officer Pay

40th percentile

$0

Higher top officer pay than 40% of similar nonprofits.

Top officer pay equals 0.0% of source-year revenue.

501(c)3 • $1M-$5M nonprofits • Source year 2024

Asset Growth

52nd percentile

4.2%

Faster asset growth than 52% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Annualized from 2023 to 2024

Revenue Growth

42nd percentile

2.8%

Faster revenue growth than 42% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Annualized from 2023 to 2024

Balance Sheet
Liabilities / Assets75th percentile

Assets

Up

$4,504,279

Up $183,547 (+4.2%) from 2023

Liabilities

Down

$1,405,279

Down $98,548 (-6.6%) from 2023

Net Assets

Up

$3,099,000

Up $282,095 (+10%) from 2023

Operations
Liabilities / Revenue85th percentileNet Margin68th percentile

Revenue

Up

$1,909,631

Up $51,939 (+2.8%) from 2023

Expenses

Up

$1,608,074

Up $43,381 (+2.8%) from 2023

Net Income

Up

$301,557

Up $8,558 (+2.9%) from 2023

Trend Graphs

Balance Sheet Trend

Asset Growth52nd percentile

Grouped bars show assets, liabilities, and net assets across loaded filings.

$6.0M$4.0M$2.0M$0-$2.0MAssets 2014: -$400Liabilities 2014: $58,956Net Assets 2014: -$59,3562014Assets 2015: $30,703Liabilities 2015: $319,650Net Assets 2015: -$288,9472015Assets 2016: $25,014Liabilities 2016: $566,181Net Assets 2016: -$541,1672016Assets 2017: $32,404Liabilities 2017: $115,580Net Assets 2017: -$83,1762017Assets 2018: $145,085Liabilities 2018: $183,400Net Assets 2018: -$38,3152018Assets 2019: $989,031Liabilities 2019: $617,313Net Assets 2019: $371,7182019Assets 2020: $769,845Liabilities 2020: $200,205Net Assets 2020: $569,6402020Assets 2021: $970,841Liabilities 2021: $1,790Net Assets 2021: $969,0512021Assets 2022: $4,119,271Liabilities 2022: $1,581,941Net Assets 2022: $2,537,3302022Assets 2023: $4,320,732Liabilities 2023: $1,503,827Net Assets 2023: $2,816,9052023Assets 2024: $4,504,279Liabilities 2024: $1,405,279Net Assets 2024: $3,099,0002024

Highlighted filing

2024

Assets$4,504,279
Liabilities$1,405,279
Net Assets$3,099,000
Open 2024 Filing

Operations Trend

Revenue Growth42nd percentile

Revenue, expenses, and net income by year, with the latest filing highlighted.

$3.0M$2.0M$1.0M$0-$1.0MRevenue 2014: $3,800Expenses 2014: $63,156Net Income 2014: -$59,3562014Revenue 2015: $199,943Expenses 2015: $429,534Net Income 2015: -$229,5912015Revenue 2016: $181,920Expenses 2016: $434,140Net Income 2016: -$252,2202016Revenue 2017: $1,378,869Expenses 2017: $920,878Net Income 2017: $457,9912017Revenue 2018: $1,746,638Expenses 2018: $1,701,777Net Income 2018: $44,8612018Revenue 2019: $1,215,109Expenses 2019: $1,021,697Net Income 2019: $193,4122019Revenue 2020: $1,465,423Expenses 2020: $1,229,094Net Income 2020: $236,3292020Revenue 2021: $1,804,169Expenses 2021: $1,404,758Net Income 2021: $399,4112021Revenue 2022: $2,998,099Expenses 2022: $1,415,589Net Income 2022: $1,582,5102022Revenue 2023: $1,857,692Expenses 2023: $1,564,693Net Income 2023: $292,9992023Revenue 2024: $1,909,631Expenses 2024: $1,608,074Net Income 2024: $301,5572024

Highlighted filing

2024

Revenue$1,909,631
Expenses$1,608,074
Net Income$301,557
Open 2024 Filing

Filings

Most recent year

2024 • Form 990XML pending. An XML filing is linked for this year, but detailed extraction is still pending.

Open filing
Assets
$4,504,279
Liabilities
$1,405,279
Net assets
$3,099,000
Revenue
$1,909,631
Expenses
$1,608,074
Net income
$301,557
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$4.50$1.41$3.10$1.91$1.61$0.30
2023XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$4.32$1.50$2.82$1.86$1.56$0.29
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$4.12$1.58$2.54$3.00$1.42$1.58
2021XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.97$0.00$0.97$1.80$1.40$0.40
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.77$0.20$0.57$1.47$1.23$0.24
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.99$0.62$0.37$1.22$1.02$0.19
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.15$0.18$0.04$1.75$1.70$0.04
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.03$0.12$0.08$1.38$0.92$0.46
2016Detailed filing. Detailed filing data is available for this year.$0.03$0.57$0.54$0.18$0.43$0.25
2015XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.03$0.32$0.29$0.20$0.43$0.23
2014Summary only. Only limited summary data is available for this year.$0.00$0.06$0.06$0.00$0.06$0.06
Latest Detailed Filing

The latest 2024 filing currently has linked XML that has not been fully parsed yet. Showing the latest detailed filing from 2022 below.

Jump To
Filing Snapshot
Filing Period
Aug 1, 2021 to Jul 31, 2022
Signed
May 10, 2023
Return Version
2021v4.2
Gross Receipts
$2,998,099
Mission and Program Overview

Mission

The mission of the portsmouth stem academy is to deliver a world-class education that promotes the highest level of academic achievement for all students in science, technology, engineering, and math (stem), as well as in the arts and humanities

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$142,310$3,424,656▲ $3,282,346
Rtn Earn Endowment Incm Other Fnds$969,051$2,537,330▲ $1,568,279
Cash and Non-Interest-Bearing Accounts$828,469$693,815▼ $134,654
Prepaid Expenses and Deferred Charges$62--
Total Assets$970,841$4,119,271▲ $3,148,430
Other Assets Total-$800-
Liabilities
Mortgage Notes Payable Secured by Investment Property-$1,577,343-
Accounts Payable and Accrued Expenses$1,790$2,948▲ $1,158
Other Liabilities-$1,650-
Total Liabilities$1,790$1,581,941▲ $1,580,151
Net Assets / Fund Balance
Total Net Assets Fund Balance$969,051$2,537,330▲ $1,568,279
Total Liabilities and Net Assets / Fund Balance$970,841$4,119,271▲ $3,148,430

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$2,484,425$24,132$2,508,557
Land$802,946-$802,946
Leasehold Improvements$103,733$10,431$114,164
Equipment$33,552$64,495$98,047
Other Assets Org$800--
Compensation and Service Providers
Top Officer Pay40th percentile

Board Members and Trustees

NameTitle
Michael BarnhartPresident
Andrew FeightMember
Matt SeifertMember
Scottie PowellMember
Coleen KosanSecretary
Adam HeimTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$1,535,680
Program Service Revenue
$1,415,470
Investment Income
$149
Other Revenue
$46,800
All Other Contributions
$1,301,868
Change in Net Assets
$1,582,510
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$1,005,421
Other Expenses$410,168
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$687,492$150,913-$838,405
Occupancy$127,085$27,692-$154,777
Other Employee Benefits$69,829$15,328-$85,157
Payroll Taxes$67,124$14,735-$81,859
Depreciation Depletion$30,177$6,624-$36,801
Fees for Services Accounting-$27,144-$27,144
Office Expenses$12,437$5,920-$18,357
Other Expenses$18,188--$18,188
Fees for Services Legal-$15,515-$15,515
All Other Expenses$10,236$2,143-$12,379
Information Technology$9,807$2,153-$11,960
Interest$10,823--$10,823
Insurance$6,933$1,522-$8,455
Fees for Services Other$1,800$6,222-$8,022
Travel$1,378--$1,378
Advertising$68--$68
Total Functional Expenses$1,139,678$275,911$0$1,415,589
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Interested-Person Transactions

Interested PartyRelationshipDescriptionShared RevenueAmount
Fcbr Properties LLCSingle Member LLC of Past Board MbrRent of School BuildingNo$120,629
Mrs BarnhartSpouse of Board MemberTeacher Salary and BenefitsNo$41,169
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Security Deposits$1,650
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
Yes
Business relationship with family members
Yes
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
No
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990 governing body review Part VI line 11

“The 990 is reviewed and signed off on by the treasurer”

Conflict of interest policy compliance Part VI line 12C

“The organization has a conflict of interest policy and disclosure process covering the officers and directors. The officers and directors are educated on this process when they first are affiliated with the organization. They sign a disclosure form at that time indicating any potential conflicts as well as notification of receipt of the conflict of interest policy. These documents are reviewed annually.”

Governing documents etc available to public Part VI line 19

“Documents are made available to the public by request only”

Filing and Contact Details

Filer

Filer Name
Portsmouth Stem Academy
EIN
46-5057163
Address
609 Second Street Unit E, Portsmouth, OH 45662

Signing Officer

Name
Adam Heim
Title
Treasurer
Phone
7403510591
Signed
2023-05-10
Discuss with paid preparer
No

Organization Details

Formed
2014
Legal Domicile
Oh
Voting Board Members
6
Independent Board Members
5
Employees
33

Preparer

Firm
Millhuff Stang CPA Inc
Address
8841 Ohio River Road, Wheelersburg, OH 45694
Preparer
Natalie Millhuff-Stang
Phone
7408768548
Supplemental Narrative

Financial Statement Notes

Endowment funds intended uses (Part V, line 4)

“Scholarships for students attending Portsmouth Stem Academy”

Raw XML AppendixShowing 400 of 412 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

Path#Value
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IRS990/ActivityOrMissionDesc0THE MISSION OF THE PORTSMOUTH STEM ACADEMY IS TO DELIVER A WORLD-CLASS EDUCATION THAT PROMOTES THE HIGHEST LEVEL OF ACADEMIC ACHIEVEMENT FOR ALL STUDENTS IN SCIENCE, TECHNOLOGY, ENGINEERING, AND MATH (STEM), AS WELL AS IN THE ARTS AND HUMANITIES
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IRS990/BooksInCareOfDetail/USAddress/CityNm0Portsmouth
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IRS990/BooksInCareOfDetail/USAddress/ZIPCd045662
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IRS990/Desc0PORTSMOUTH STEM ACADEMY IS A PRIVATE, NON-PROFIT K-12 SCHOOL IN PORTSMOUTH OHIO. THE SCHOOL OFFERS A ROBUST CURRICULUM IN SCIENCE, TECHNOLOGY, ENGINEERING, AND MATH, WHILE STILL PROVIDING A FULL PROGRAM IN LIBERAL ARTS, INTERNATIONAL CULTURES, AND FOREIGN LANGUAGE (SPANISH AND MANDARIN). THE SCHOOLS PHILOSOPHY IS THAT CHILDREN DESERVE A LEARNING CENTER FOCUSED ON THEIR INTELLECTUAL, EMOTIONAL, AND PHYSICAL NEEDS, NOT THOSE OF ADULTS. SCHOOLS SHOULD BE EXCITING WORLDS OF EXPLORATION, GUIDING STUDENTS THROUGH WHAT THEY NEED TO KNOW, AND ENCOURAGING THEM TO EXCEL IN THE REALMS THAT MOST APPEAL TO THEM INDIVIDUALLY. THE TEACHING STRUCTURE INCLUDES A COLLABORATIVE OPEN CLASSROOM ENVIRONMENT WITH LEARNING GROUPS WHICH INCORPORATE COACHING, HANDS-ON PRACTICE, AND EXPERIMENTATION.
IRS990/DescribedInSection501c3Ind0true
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IRS990/ElectionOfBoardMembersInd0false
IRS990/EmployeeCnt033
IRS990/EmploymentTaxReturnsFiledInd0true
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IRS990/ExpenseAmt01139678
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IRS990/FederalGrantAuditRequiredInd0false
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IRS990/FeesForServicesOtherGrp/ProgramServicesAmt01800
IRS990/FeesForServicesOtherGrp/TotalAmt08022
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IRS990/Form990PartVIISectionAGrp/AverageHoursPerWeekRltdOrgRt10.00
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IRS990/Form990PartVIISectionAGrp/PersonNm3Adam Heim
IRS990/Form990PartVIISectionAGrp/PersonNm4Michael Barnhart
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IRS990/OtherExpensesGrp/Desc0Classroom Supplies
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IRS990/OtherExpensesGrp/Desc2Discounts and Refunds
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IRS990/OtherExpensesGrp/ProgramServicesAmt13562
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IRS990/OtherExpensesGrp/TotalAmt13562
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IRS990/ProgramServiceRevenueGrp/Desc0TUITION AND FEES
IRS990/ProgramServiceRevenueGrp/Desc1JON PETERSON SCHOLARSHI
IRS990/ProgramServiceRevenueGrp/Desc2EDCHOICE SCHOLARSHIP
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IRS990/ProgramServiceRevenueGrp/TotalRevenueColumnAmt2548608
IRS990/ProhibitedTaxShelterTransInd0false
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IRS990/ReportOtherLiabilitiesInd0true
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IRS990ScheduleB/ContributorInformationGrp/ContributorNum0RESTRICTED
IRS990ScheduleB/ContributorInformationGrp/ContributorUSAddress/AddressLine10RESTRICTED
IRS990ScheduleB/ContributorInformationGrp/ContributorUSAddress/AddressLine20RESTRICTED
IRS990ScheduleB/ContributorInformationGrp/ContributorUSAddress/City0RESTRICTED
IRS990ScheduleB/ContributorInformationGrp/ContributorUSAddress/State0RESTRICTED
IRS990ScheduleB/ContributorInformationGrp/ContributorUSAddress/ZIPCode0RESTRICTED
IRS990ScheduleB/ContributorInformationGrp/TotalContributionsAmt0RESTRICTED
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IRS990ScheduleD/BuildingsGrp/DepreciationAmt024132
IRS990ScheduleD/BuildingsGrp/OtherCostOrOtherBasisAmt02508557
IRS990ScheduleD/EquipmentGrp/BookValueAmt033552
IRS990ScheduleD/EquipmentGrp/DepreciationAmt064495
IRS990ScheduleD/EquipmentGrp/OtherCostOrOtherBasisAmt098047
IRS990ScheduleD/LandGrp/BookValueAmt0802946
IRS990ScheduleD/LandGrp/OtherCostOrOtherBasisAmt0802946
IRS990ScheduleD/LeaseholdImprovementsGrp/BookValueAmt0103733
IRS990ScheduleD/LeaseholdImprovementsGrp/DepreciationAmt010431
IRS990ScheduleD/LeaseholdImprovementsGrp/OtherCostOrOtherBasisAmt0114164
IRS990ScheduleD/OtherAssetsOrgGrp/BookValueAmt0800
IRS990ScheduleD/OtherAssetsOrgGrp/Desc0Undeposited Funds
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Amt01650
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc0Security Deposits
IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt0Scholarships for students attending Portsmouth Stem Academy
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc0Endowment funds intended uses (Part V, line 4)
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IRS990ScheduleD/TotalBookValueOtherAssetsAmt0800
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IRS990ScheduleE/DiscriminateRaceAthltProgInd0false
IRS990ScheduleE/DiscriminateRaceEducPlcyInd0false
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IRS990ScheduleL/BusTrInvolveInterestedPrsnGrp/NameOfInterested/PersonNm0FCBR PROPERTIES LLC
IRS990ScheduleL/BusTrInvolveInterestedPrsnGrp/NameOfInterested/PersonNm1MRS BARNHART
IRS990ScheduleL/BusTrInvolveInterestedPrsnGrp/RelationshipDescriptionTxt0SINGLE MEMBER LLC OF PAST BOARD MBR
IRS990ScheduleL/BusTrInvolveInterestedPrsnGrp/RelationshipDescriptionTxt1SPOUSE OF BOARD MEMBER
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IRS990ScheduleL/BusTrInvolveInterestedPrsnGrp/TransactionAmt141169
IRS990ScheduleL/BusTrInvolveInterestedPrsnGrp/TransactionDesc0RENT OF SCHOOL BUILDING
IRS990ScheduleL/BusTrInvolveInterestedPrsnGrp/TransactionDesc1TEACHER SALARY AND BENEFITS
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IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0THE 990 IS REVIEWED AND SIGNED OFF ON BY THE TREASURER
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1The organization has a conflict of interest policy and disclosure process covering the officers and directors. The officers and directors are educated on this process when they first are affiliated with the organization. They sign a disclosure form at that time indicating any potential conflicts as well as notification of receipt of the conflict of interest policy. These documents are reviewed annually.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2DOCUMENTS ARE MADE AVAILABLE TO THE PUBLIC BY REQUEST ONLY
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0Form 990 governing body review Part VI line 11
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc1Conflict of interest policy compliance Part VI line 12c
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc2Governing documents etc available to public Part VI line 19
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IRS990/TotalFunctionalExpensesGrp/ProgramServicesAmt01139678
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IRS990/TotalProgramServiceRevenueAmt01415470
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IRS990/UponRequestInd0X
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IRS990/WebsiteAddressTxt0www.portsmouthacademy.org
IRS990/WhistleblowerPolicyInd0true
ReturnHeader/AdditionalFilerInformation/TrustedCustomerGrp/AuthenticationAssuranceLevelCd0AAL2
ReturnHeader/AdditionalFilerInformation/TrustedCustomerGrp/IdentityAssuranceLevelCd0IAL1
ReturnHeader/AdditionalFilerInformation/TrustedCustomerGrp/OOBSecurityVerificationCd000
ReturnHeader/AdditionalFilerInformation/TrustedCustomerGrp/TrustedCustomerCd00
ReturnHeader/BuildTS02023-04-26 12:10:37Z
ReturnHeader/BusinessOfficerGrp/DiscussWithPaidPreparerInd0false
ReturnHeader/BusinessOfficerGrp/PersonNm0Adam Heim
ReturnHeader/BusinessOfficerGrp/PersonTitleTxt0Treasurer
ReturnHeader/BusinessOfficerGrp/PhoneNum07403510591
ReturnHeader/BusinessOfficerGrp/SignatureDt02023-05-10
ReturnHeader/Filer/BusinessName/BusinessNameLine1Txt0Portsmouth Stem Academy
ReturnHeader/Filer/BusinessNameControlTxt0PORT
ReturnHeader/Filer/EIN0465057163
ReturnHeader/Filer/USAddress/AddressLine1Txt0609 Second Street Unit E
ReturnHeader/Filer/USAddress/CityNm0Portsmouth
ReturnHeader/Filer/USAddress/StateAbbreviationCd0OH
ReturnHeader/Filer/USAddress/ZIPCd045662
ReturnHeader/PreparerFirmGrp/PreparerFirmEIN0270422301
ReturnHeader/PreparerFirmGrp/PreparerFirmName/BusinessNameLine1Txt0Millhuff Stang CPA Inc
ReturnHeader/PreparerFirmGrp/PreparerUSAddress/AddressLine1Txt08841 Ohio River Road
ReturnHeader/PreparerFirmGrp/PreparerUSAddress/CityNm0Wheelersburg

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